Scheduler

Home Instead; Bexhill-on-Sea; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in home care is seeking a highly organised Scheduler to maintain efficient operational schedules. The role involves balancing staff availability with client needs while utilising advanced scheduling software. Ideal candidates must possess strong communication skills and the ability to adapt to changing priorities, ensuring optimal service delivery and operational efficiency.

Qualifications

• Proven experience in a scheduling role, preferably in home care, healthcare, or logistics.
• Ability to adapt quickly to new technologies.
• Demonstrated flexibility in managing changing priorities.

Responsibilities

• Develop and maintain effective schedules considering staff availability and client needs.
• Collaborate with departments to ensure optimal resource allocation.
• Monitor and adjust schedules for unforeseen circumstances.

Skills

Organisational Skills

Communication Skills

Analytical Skills

Time Management

Problem-Solving

Multitasking

Education

Relevant education or certifications in operations management, logistics, or related field

Tools

Microsoft Office

CRM Software

Job description

We are seeking a highly organised and efficient Scheduler to join our team in Bexhill, United Kingdom. As a Scheduler, you will play a crucial role in planning, organising, and maintaining consistent schedules that align with our organisation's operational needs and client requirements.

1. Develop and maintain effective schedules, considering various factors such as staff availability, client needs, and operational efficiency.
2. Collaborate with different departments to ensure optimal resource allocation and service delivery.
3. Monitor and adjust schedules in real-time to accommodate last-minute changes or unforeseen circumstances.
4. Liaise with clients and team members to coordinate appointments, meetings, and service deliveries.
5. Utilise scheduling software and IT systems to manage and track appointments efficiently.
6. Analyse scheduling data to identify trends and recommend improvements to enhance operational efficiency.
7. Ensure compliance with company policies, procedures, and relevant regulations in all scheduling activities.
8. Prepare and distribute regular reports on scheduling metrics and performance indicators.
9. Respond promptly to queries and concerns from staff and clients regarding schedules.
10. Contribute to the development and implementation of scheduling strategies to improve overall organisational effectiveness.

Qualifications

• Proven experience in a scheduling role, preferably in home care, healthcare, or logistics sectors.
• Proficiency in IT systems, including Microsoft Office and CRM software, with the ability to quickly adapt to new technologies.
• Excellent organisational and time management skills, with a keen eye for detail.
• Strong analytical and problem-solving abilities, with a logical approach to work.
• Outstanding communication skills, both verbal and written, with a professional telephone manner.
• Ability to work collaboratively in a team environment while also being capable of independent decision-making.
• Demonstrated flexibility and adaptability in managing changing priorities and workloads.
• Excellent interpersonal skills with the ability to build rapport with clients and colleagues.
• Strong multitasking abilities and capacity to work efficiently under pressure.
• Goal-oriented mindset with a focus on meeting deadlines and achieving targets.
• Resilience and a positive attitude when faced with challenges.
• Relevant education or certifications in operations management, logistics, or a related field (desirable but not essential).

Additional Information

If you have a passion for caring and the motivation to help us achieve our ambitions, we would love to hear from you.

We encourage applications from all sections of the community as we want to reflect the neighbourhoods in which we work. Home Instead is committed to safeguarding and promoting the welfare of adults and expects all staff to share this commitment. This role is subject to DBS enhanced disclosure.

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Created on 29/06/2025 by TN United Kingdom