Sample Coordinator / Merchandiser

QHQ; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the fashion industry is seeking a dedicated Sample Coordinator and Merchandiser to join their team in London. The role involves managing sample development and production tasks, liaising with various stakeholders, and ensuring efficient workflow. The ideal candidate is organised, adaptable, and possesses strong communication skills, with a background in fashion required.

Qualifications

• Previous experience within a fashion company.
• Able to work well in a high-pressure environment.
• Highly organised and adaptable.

Responsibilities

• Liaising with fabric mills and factories for sample production.
• Cataloguing and tracking samples, including taking meeting notes.
• Sourcing and ordering trims and fabric for production.

Skills

Organisational skills

Multitasking

Effective communication

Team collaboration

Computer literacy

Tools

Microsoft Excel

Adobe Photoshop

Job description

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Client:

QHQ

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

21042a8b5556

Job Views:

9

Posted:

12.07.2025

Expiry Date:

26.08.2025

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Job Description:

An opportunity has opened for a dedicated, self-motivated and experienced Sample Coordinator and Merchandiser to join a small production team in northwest London. The role consists mainly of production-related tasks, but it will be important for you to have an overview of the whole business, maintaining an awareness of what is going on in each area.

Key Responsibilities:

Sample development and coordination:

• Liaising with fabric mills

• Liaising with factories, ensuring the samples come back first time right

• Cataloguing and tracking all samples

• Taking detailed notes during meetings with buyers and creating a meeting pack

• B2B communication with buyers for on-time delivery of prices, POS and any other matters regarding their packs

• Calculating garment costings based on mark-ups or defined profits.

• Managing critical path and updating production files with customer orders, organising the production calendar together with the Production Coordinator

Production:

• Sourcing and ordering trims and fabric

• Managing the brand's fabric and trim libraries

• Being involved in meetings with the managing director

• Invoice management for sample fabrics and trims

• Creating Bill of Materials for production dockets, ensuring all trims are put together in an organised way

• Prepare delivery paperwork for customers as required, organising couriers and managing shipments

• Liaising with the Italian factory regarding the production and logistics of hats

• Managing and tidying the warehouse/stock

• Editing the website, adding products and sending out promotional emails.

• Help sending orders out to customers and processing returns.

Requirements:

•Previous experience within a fashion company.

• Able to work well in a high-pressure environment and react to last-minute priority changes.

• Highly organised, adaptable and able to multitask and prioritise

• Able to communicate effectively

• A team player.

• Computer literate (strong Microsoft Excel and Adobe Photoshop)

• Flexible and willing to help out as and where needed.