Sales & Purchase Ledger

IPS Finance; Leeds; On-site; GBP 23,000 - 29,000; Full time

Job summary

IPS Finance is seeking a motivated Ledger Clerk to support the Purchase Ledger and Sales Ledger within our clients' finance team in Leeds. You will work closely with the Ledger Manager to ensure accurate processing across supplier invoices and customer billing.

The role involves coding and matching invoices, reconciling statements, handling supplier queries and assisting with monthly payment runs. A strong eye for detail and proficiency in Excel/Outlook are essential, as is the ability to manage

Qualifications

• Previous experience in a busy Purchase Ledger and Sales Ledger environment.
• Experience handling a high volume of transactions and maintaining accurate financial records.
• Knowledge of Sage 200 would be advantageous, along with experience using purchase order or freight-related systems.
• The ability to organise your own workload, meet deadlines and effectively prioritise tasks.
• Excellent attention to detail and a confident approach to using IT systems, particularly Excel, Word and Outlook.
• A reliable, hardworking and proactive attitude, with the ability to work independently and as part of a team.
• A willingness to learn, develop and contribute to the wider finance team.
• Flexibility to adapt to changing priorities, processes and business requirements.

Responsibilities

• Process, code and match supplier invoices accurately and efficiently.
• Allocate supplier payments to the correct accounts and reconcile statements.
• Monitor the purchase ledger inbox and respond to supplier queries promptly.
• Prepare and coordinate supplier payments and support the monthly payment process.
• Issue customer invoices and credit notes and monitor overdue balances.
• Review banking activity and allocate customer receipts to invoices.
• Assist with annual audits and general finance team duties.

Skills

Ledger management experience

High-volume transactions

Attention to detail

Excel/Word/Outlook proficiency

Tools

Sage 200

Purchase order systems

Freight-related systems

Job description

Ledger Clerk

We are looking for a motivated and organised Ledger Clerk to join our clients finance team. You will work closely with the Ledger Manager, this newly established position will provide support across both the Purchase Ledger and Sales Ledger functions.

Purchase Ledger

• Process, code and match supplier invoices accurately and efficiently.
• Allocate supplier payments to the correct accounts.
• Carry out regular supplier statement reconciliations and investigate any discrepancies.
• Monitor the purchase ledger inbox and respond to supplier queries promptly.
• Work with internal teams to resolve outstanding invoice issues and obtain missing information.
• Handle telephone enquiries from suppliers in a professional manner.
• Prepare and coordinate supplier payments, including supporting the monthly payment process.
• Follow established procedures for processing, managing and securely filing invoices.

Sales Ledger

• Prepare and issue customer invoices and credit notes.
• Monitor outstanding balances, contact customers regarding overdue payments and resolve invoice-related queries.
• Review daily banking activity, record customer receipts and ensure payments are allocated to the appropriate invoices.
• Set up new customer accounts, including sending account application forms and carrying out initial credit checks.
• Regularly review customer accounts and identify potential risks, including slow-paying or higher-risk customers, escalating concerns where appropriate.

General Responsibilities

• Provide support and cover for other team members during periods of annual leave or absence.
• Assist the finance team with information and documentation required for internal and external audits.
• Contribute to the smooth running of the wider finance function and support other duties when required.

Essential

• Previous experience working within a busy Purchase Ledger and Sales Ledger environment.
• Experience handling a high volume of transactions and maintaining accurate financial records.
• Knowledge of Sage 200 would be advantageous, along with experience using purchase order or freight-related systems.
• The ability to organise your own workload, meet deadlines and effectively prioritise competing tasks.
• Excellent attention to detail and a confident approach to using IT systems, particularly Microsoft Excel, Word and Outlook.
• A reliable, hardworking and proactive attitude, with the ability to work effectively both independently and as part of a team.
• A willingness to learn, develop and contribute to the success of the wider finance team.
• The flexibility to adapt to changing priorities, processes and business requirements.

IPS Finance has 45 years' experience in the Yorkshire accountancy recruitment market. We have built our business on long term relationships with both individuals and clients in all sectors, bringing real benefits to all concerned.