Sales Order Process Coordinator

Pharmaron; Hoddesdon; On-site; GBP 30,000 - 45,000; Full time

Job summary

Pharmaron seeks a Sales Order Process Coordinator in Hoddesdon to support contracts order processing and financial records. The role involves maintaining sales order records, reviewing contracts, and collaborating across departments. The company offers a dynamic work environment, opportunities for growth, and the chance to contribute to scientific excellence.

Benefits

Competitive salary

Comprehensive benefits

Opportunities for growth and training support

State-of-the-art working environment

Qualifications

• Over 3 years’ experience in a relevant contracts role within Sales/Finance.
• Strong knowledge of basic financial principles.
• Proven ability to manage financial records related to client contracts.

Responsibilities

• Maintain sales order and revenue records, ensuring compliance with contracts.
• Review contracts for completeness and accuracy.
• Collaborate with Business Unit Directors and Project Managers.

Skills

Numerical skills

Analytical skills

Problem-solving skills

Communication skills

Organizational skills

Relationship management skills

Tools

ERP systems (Access, Sage)

Excel

MS Office

Job description

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Job Reference:

c926092b53f9

Job Views:

30

Posted:

22.06.2025

Expiry Date:

06.08.2025

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Job Description:

We are looking for:

The position we are seeking to fill is a Sales Order Process Coordinator to support contracts order processing, revenue records and forecasting, invoice tracking on project milestones, calculating budget splits, and other contracts order administration duties. This is a team role with interaction across departments such as Business Development, Operations, and Finance.

At Pharmaron we offer:

• Vibrant and dynamic employment – a highly specialised, growth company in a critical sector with a strong and exciting future!
• Opportunities to develop your skills – rapid growth offers faster learning and advancement!
• A supportive team environment – enjoy your work, as you spend about a third of your time here!

Requirements:

• Over 3 years’ experience in a relevant contracts role within Sales / Finance with admin and finance skills.
• Experience with ERP systems such as Access, Sage.
• Strong knowledge of basic financial principles.
• Proven ability to manage financial records related to client contracts.
• Numerical skills and proficiency in Excel and MS Office.
• Well-organized with the ability to prioritize deadlines.
• Analytical, problem-solving, and communication skills.
• Focused on execution with attention to detail.
• Good stakeholder and relationship management skills.

Key roles and responsibilities:

• Maintain sales order and revenue records, from project setup to fulfillment, in compliance with contracts and policies.
• Review contracts for completeness and accuracy.
• Set up projects in Access Focal Point, including revenue recognition and invoicing profiles.
• Raise purchase requests and trigger invoice requests timely.
• Collaborate with Business Unit Directors and Project Managers on revenue and invoicing activities.
• Provide project reporting and analysis.
• Set up and update tracking spreadsheets for complex projects.
• Work with the Management Accountant to ensure accurate revenue recording.
• Evaluate and improve processes to support business growth.
• Operate Focal Point and Access Dimensions systems (training provided).

Our Company:

We are a dynamic, fast-growing company with a reputation for scientific excellence, offering contract research services to leading pharmaceutical companies. We pride ourselves on pushing scientific boundaries, operating ethically and with integrity, and delivering top-quality work. Our Hoddesdon campus includes state-of-the-art facilities for API development, formulation, and process chemistry.

• We offer a competitive salary and comprehensive benefits.
• State-of-the-art working environment.
• Opportunities for growth and training support.

Why Should You Apply?

• This role offers the chance to make a significant impact in a scientific and regulated environment, demonstrate leadership, and grow professionally.
• Build your career in a high-standard environment.
• Join a supportive team that embraces technical challenges and excellence.