Sales Ledger Clerk

Pentagon Technical Services; Beaconsfield; On-site; GBP 25,000 - 34,000; Full time

Job summary

A financial services organization in Beaconsfield is seeking a Purchase Ledger Clerk to manage the purchase ledger process. The successful candidate will ensure accurate invoicing, VAT compliance, and payment processing. Ideal applicants will have strong bookkeeping skills and experience with XERO software. This role involves teamwork as well as independent work to support financial operations.

Qualifications

• Experience in bookkeeping necessary.
• Proficiency in Excel and Microsoft Office required.
• Ability to manage and process invoices accurately.

Responsibilities

• Match and code invoices.
• Prepare and run BACS payments.
• Reconcile supplier statements.
• Monitor and process credit card ledger.
• Review systems and suggest process improvements.

Skills

Excellent communication skills

Solid team working skills

Self-disciplined and efficient

Experienced in Excel and Microsoft office

Knowledge of XERO software

Demonstrable experience of bookkeeping

Ability to work to deadlines

Ability to work well under pressure

Excellent organisational skills

Attention to detail

Tools

XERO software

Job description

Reporting to the Finance Manager of Pentagon Technical Services & Filmtek Data Solutions, the Purchase Ledger Clerk is accountable for the whole purchase ledger process, from purchase orders through to processing invoices for payment and reconciliation. They provide an indispensable service to the finance team, underpinning the wider financial stability of the business through their robust processes and systems.

The main duties of the Purchase Ledger Clerk include matching and coding invoices, preparing and running BACS payments, reconciling supplier statements, and ensuring VAT is treated correctly. The Purchase Ledger Clerk will generally work as part of the finance team, however they may work independently in a smaller organisation.

The role of a Purchase Ledger Clerk is to provide a professional and efficient service to the finance function, monitoring how much is owed at all times and providing accurate financial information to the Finance Manager as needed.

Key Deliverables

• Matching, checking, and coding invoices
• Ensure correct VAT treatment of each transaction
• Making payments via BACS and online banking
• Processing of staff expenses
• Monitor and process the credit card ledger
• Setting up of new supplier accounts and maintaining existing account details
• Reconciliation of supplier statements
• Filing invoices
• Managing petty cash
• Invoice data entry
• Being first point of contact for all relevant enquiries
• Maintaining strong relationships with suppliers
• Reviewing systems and processes and making suggestions for improvements where necessary

Skills & Attributes

• Excellent communication skills
• Solid team working skills
• Self-disciplined and efficient, with a flexible and proactive nature
• Experienced in Excel and Microsoft office packages
• Knowledge of XERO software
• Demonstrable experience of bookkeeping
• Ability to work to and consistently meet deadlines
• The ability to work well under pressure
• Excellent organisational skills and attention to detail