Sales Invoicing Administrator

Nationwide Specialist Services; Leeds; Hybrid; GBP 24,000; Full time

Job summary

Nationwide Specialist Services seeks an experienced Sales Invoicing Administrator to support its Finance team in Leeds. This hybrid role requires an adept professional skilled in invoicing, data analysis, and communication to manage customer accounts effectively. Enjoy an array of benefits including career progression opportunities, generous leave, and a supportive work environment.

Benefits

Free onsite parking and refreshments

Opportunities for career progression and development

25 days annual holiday plus bank holidays

Monthly rewards and recognition

Trade Point Card with 10% off at B&Q

Day off for your birthday after a period of service

Eye care vouchers

Referral bonus scheme

Medicash health plan with discounts

Hybrid working (post-probation)

Qualifications

• Experience in invoicing, particularly in property or facilities management is preferred.
• Ability to work independently and handle priorities effectively.
• Strong Excel and data analysis skills are essential.

Responsibilities

• Deliver accurate customer invoicing with required documentation.
• Upload invoices to third-party portals.
• Ensure compliance with customer PO and report discrepancies.
• Minimise un-invoiced work to improve cash flow.

Skills

Invoicing experience in property/facilities management

Organisational skills

Problem-solving skills

Interpersonal skills

Communication skills

Data analysis skills

Job description

Sales Invoicing Administrator at NSS Group

Part of the NSS Finance team

£24,000 per annum

The Business

NSS is proud to have Platinum accreditation from Investors in People. We are a specialist property services supplier, offering building maintenance, window and specialist cleaning, platform hire, and equipment testing across the UK. Our dependable in-house team works around the clock, setting new standards for safety, speed, and consistency.

We are recruiting an experienced Sales Invoicing Administrator to join our growing business based in Leeds. You will be part of the Finance department, with a hybrid working arrangement (3 days in the office, 2 days remote) after successful probation.

The ideal candidate will have:

• Invoicing experience in property/facilities management (preferred)
• Ability to work independently, organise priorities, and approach tasks methodically
• Excellent problem-solving and interpersonal skills, remaining calm under pressure
• Teamwork orientation and collaboration skills
• Effective communication skills, both externally with customers and internally with colleagues
• Strong data analysis skills using Excel and other business software

Key responsibilities include:

• Delivering accurate and timely customer invoicing with supporting documentation for a portfolio of accounts
• Uploading invoices to third-party portals as required
• Ensuring customer PO compliance and reporting missing POs
• Resolving invoicing issues proactively and coordinating with departments
• Minimising work not invoiced to optimise cash flow
• Meeting deadlines set by the Line Manager
• Reporting on the status of un-invoiced work to operations
• Maintaining records of invoiced and non-invoiced work for reconciliation

Important Information

We collaborate with Hubert.ai for a fair recruitment process. After applying, you'll be invited to a chat-based interview with our virtual assistant, Hubert, which takes approximately 15-20 minutes. For tips, visit: https://www.hubert.ai/insights/advice-before-your-first-hubert-interview.

What NSS offers:

• Free onsite parking and refreshments
• Opportunities for career progression and development
• 25 days annual holiday plus bank holidays
• Monthly rewards and recognition
• Trade Point Card with 10% off at B&Q
• Day off for your birthday after a period of service
• Eye care vouchers
• Referral bonus scheme
• Medicash health plan with discounts on dental, health screening, gym, and more
• Hybrid working (post-probation)

NSS Values

• The Safest Way
• Continuous Improvement
• Working Together
• Dependable Service
• Empowering People