Sales & Bid Co-ordinator

Data Careers; Gravesend; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

A leading Business Transformation Consultancy in the UK is seeking a Sales & Bid Co-ordinator to support sales operations and maintain CRM systems. The role involves producing reports, assisting with bids, and ensuring compliance with sales processes. Ideal candidates will have administrative experience within sales and strong organisational skills. Competitive salary up to £35,000 plus bonus and benefits.

Qualifications

• Experience in an administrative or coordinator role within sales or business operations.
• Knowledge of bid/tender administration processes.
• Familiarity with public sector procurement.

Responsibilities

• Produce sales activity reporting and conduct analysis.
• Act as system administrator for CRM.
• Provide process guidance to team members.
• Ensure compliance with sales processes.

Skills

Attention to detail

Organisational skills

Time-management

Communication skills

CRM systems administration

Tools

HubSpot

Job description

Sales & Bid Co-ordintator

Northfleet/Kent - Hybrid - 3 days in Office/2 days from home

Upto £35000 plus Bonus & Benefits

My client a leading Business Transformation Consultancy delivering award-winning change across the UK public sector, are looking to recruit a Sales & Bid Co-ordinator to provide critical administrative, reporting, and process support to their Sales Operations function. This role will help ensure their sales engine runs smoothly by maintaining core systems, producing insightful reporting, enabling compliance with approved processes, and supporting bids and sales documentation. Working closely with the Head of Sales Operations, presales and sales team, and business development colleagues, the Sales Co-ordinator will act as a central coordination point - ensuring data accuracy, supporting the production of high-quality sales materials, and maintaining the tools, templates, and processes that underpin our commercial activities. This is a hands-on role requiring attention to detail, excellent organisational skills, and the ability to manage multiple tasks. It offers exposure across the sales lifecycle, from reporting and CRM management through to bid administration and framework support, with opportunities to build expertise in sales operations

Duties:

• Produce regular reporting on sales activity, pipeline, and performance. Carry out basic analysis of trends, movement, and gaps, escalating issues where required. Present data in clear formats to inform decision-making and forecasting.
• Act as system administrator for the CRM (sales side) including user set-up, maintenance, and troubleshooting. Support new joiners with access and training and ensure data accuracy and compliance.
• Provide process guidance to team members, including onboarding for new starters and refreshers for existing staff. Monitor adherence to approved sales processes and flag non-compliance.
• Act as 2nd QA on externally facing sales materials (proposals, bids, templates), checking structure, formatting, brand alignment, spelling / grammar, and compliance with client requirements.
• Maintain and update sales templates, collateral, and repositories, ensuring content is accurate, consistent, and easily accessible.
• Assist with the formatting, creation, and branding of sales documents, presentations, and collateral, ensuring alignment with approved standards.
• Support the sales team in preparing, tracking, and filing sales quotations and issuing other sales related correspondence such as NDAs and confidentiality agreements, ensuring accuracy and alignment to process.
• Provide administrative support to bid activity in line with our roles matrix and best practice process. Tasks may include creating trackers, maintaining bid folders, tender portal management (where applicable), supporting scheduling of meetings, preparing standard documentation, collating contributions, and submitting bids.

Skills Required:

• Experience in an administrative or coordinator role, ideally within a sales, bid, or business operations environment
• Competent in CRM systems administration and reporting. Knowledge of HubSpot would be an advantage.
• Strong attention to detail, with excellent organisational and time-management skills.
• Good written and verbal communication skills.
• Knowledge of bid/tender administration processes.
• Familiarity with frameworks such as G-Cloud, DOS, or public sector procurement portals would be useful
• Understanding of procurement in public sector UK, including Local Government, Education, NHS and Healthcare would be useful