Sales Assistant

Hubbard Broadcasting; Rochester; On-site; Full time

Job summary

An established industry player is seeking a dedicated Administrative Support professional to join their dynamic team. This role is crucial in providing essential clerical and administrative assistance to Account Executives and Station Management. You will engage in a variety of tasks, from entering orders and coordinating events to managing communications and maintaining office equipment. This position offers a unique opportunity to contribute to a company committed to community engagement and excellence. If you thrive in a fast-paced environment and possess strong organizational skills, this role could be your next career step.

Qualifications

• Strong customer service skills and ability to handle sensitive information.
• Proficiency in MS Office tools and excellent organizational abilities.

Responsibilities

• Provide administrative support to Account Executives and Management.
• Enter orders, coordinate events, and maintain office equipment.
• Act as Project Coordinator for sales and station initiatives.

Skills

Interpersonal Skills

Organizational Skills

Customer Service Orientation

Language and Grammar Skills

Attention to Detail

Ability to Handle Confidential Information

Team Player

Ability to Work Under Pressure

Education

Previous Administrative Experience

Tools

MS Excel

MS Word

MS PowerPoint

MS Outlook

Job description

About Us

WHEC-TV, News10NBC, strives to create a community of acceptance and inclusion, built on a strong foundation of transparency, integrity and creativity. We are committed to delivering important Enterprise stories in addition to In-Depth and Investigative reporting every day. We consistently challenge ourselves to improve user experiences in our broadcast, digital and social media platforms. As a Hubbard Rochester, NY employee, you are surrounded by opportunities for growth while working with some of the very best talent in the industry. Our mission is to inform, educate and entertain as we engage and strengthen our community and create value for all stakeholders. At News10NBC, we value you and everything that makes you uniquely you.

Job Overview

This position is on site and provides administrative support to Account Executives (Managers) and Station Management by performing a variety of clerical/administrative support tasks, including entering orders, coordinating events, research, answering phones, and maintaining office equipment.

Job Responsibilities

• Enter orders accurately into Wide Orbit Traffic system.
• Access and apply data to proposals and client focused documents.
• Act as Project Coordinator for sales and station events and initiatives.
• Provide air checks and spot times for Account Executives and clients.
• Provide clerical and other administrative support as necessary to Account Executives and Management by the following: Answer, screen and route incoming telephone calls; Processing incoming and outgoing mail; Copy documents; General filing; maintain files, including electronic files; Order supplies. Type general correspondence.
• Provide backup and supplementary services for Research Coordinator and Traffic/Programming Department as needed.
• Facilitate FCC political advertising compliance and maintenance of Public File.
• Attend meetings as required or requested.
• Ensure adequate administrative support at all times during the workday.
• Seek out ways to expand current skills and abilities; take initiative to learn new tasks, duties, technology and equipment.
• Offer ideas that would enhance or improve the way work is done.
• Report to work on time and work established schedule/hours. Ability to work other hours or alternate schedules as needed.
• Complete other duties as requested and needed.

Qualifications

• Excellent phone and interpersonal skills including poise, tact, diplomacy and ability to handle sensitive, confidential information and challenging situations are essential.
• Must have excellent language and grammar skills.
• Must be highly organized and detail oriented.
• Must have a pleasant, customer-service oriented style when interacting face-to-face, over the telephone and electronically.
• Computer experience including proficiency with MS Excel, Word, PowerPoint and Outlook.
• Must have strong customer service orientation and strong organizational skills.
• Previous administrative experience preferred.
• Pleasant and professional in appearance and manner.
• Ability to prepare reports, business correspondence, and business proposals.
• Ability to establish and maintain good working relationships with a variety of individuals.
• Ability to work on short deadlines and in pressure situations; work other times as needed.
• Strong team player. Foster a spirit of cooperation and helpfulness.
• Ability to work in compliance with company policies and procedures.
• Physical Requirements: Ability to communicate in English, both verbally and in writing. Work with time sensitive information under tight deadlines and in pressure situations. Manual dexterity and fine motor skills to manipulate and operate personal computers and general office equipment (telephone, copier, etc.) for extended periods of time. Ability to read, hear and speak clearly and follow both oral and written direction. Ability to think quickly and to articulate information in clear, concise manner to others. The Company may make reasonable accommodations to facilitate the ability to perform essential job functions.

Compensation and Benefits

When extending an offer, the company considers a variety of factors such as (but not limited to) the candidate's work experience, education/training & key skills as well as internal peer equity and other market and business considerations.
The hourly rate of pay for this position is $18.00 per hour to $22.00 per hour. This is a full time (40 hour a week position).
For information regarding our benefits, please copy the link below and paste in your browser:
https://hubbardbroadcasting.com/our-company/working-here/

EEO Statement

We are an equal opportunity employer, including disability/vets.

Diversity Statement

Hubbard Broadcasting has been committed to representing the communities we serve since our founding over 100 years ago. The same holds true today. We know the best way to accomplish this is by recruiting and retaining top talent from diverse cultures, life experiences, and world views. With dignity and respect, we value YOU and everything that makes YOU uniquely YOU.