Sales Administrator

Lookers Plc; Middlesbrough; On-site; GBP 27,000; Full time

Job summary

A leading automotive retailer in Middlesbrough is seeking a Sales Administrator to support daily operations and deliver exceptional service. The ideal candidate has administrative experience, strong organizational and communication skills, and can work efficiently in a fast-paced environment. This role offers competitive compensation and comprehensive benefits including generous leave and wellness support.

Benefits

Competitive salary

Generous annual leave

Enhanced family leave

Access to discounted technology

Eyecare vouchers

Dental insurance

Discounted gym memberships

Qualifications

• Previous experience in an administrative role is essential.
• Experience in the automotive industry is a plus but not necessary.
• Ability to work effectively in a fast-paced team environment.

Responsibilities

• Accurately add newly purchased vehicles to stock records.
• Maintain and update vehicle stock records.
• Ensure all vehicle documents are complete and accurate.

Skills

Attention to detail

Organizational skills

Communication skills

Tools

Kerridge

Keyloop

Job description

Overview: Sales Admin - Lookers Volkswagen Newcastle
Monday - Friday 8.30 - 4.30, half an hour lunch
£26,250 pa

At VW Middlesbrough, we have a fantastic opportunity for a highly organised, enthusiastic individual to join our growing team as a Sales Administrator. In this role, you will support the day-to-day operations of our department and provide exceptional administrative service. You will report to the Dealership Accountant and have the chance to learn from experienced professionals. Our Administrators are responsible for supporting daily operations with accuracy, knowledge, and efficiency, while delivering first-class service.

Key Responsibilities:

1. Accurately add newly purchased vehicles to stock records
2. Maintain and update vehicle stock records
3. Ensure all vehicle documents (V5s, MOT history, service records) are complete, accurate, and securely filed
4. Tax all sold vehicles in advance of delivery
5. Create accurate sales invoices promptly, aligned with customer order forms
6. Verify documentation and payment before vehicle release to customers

Previous experience in an administrative role is essential. The ideal candidate will have strong attention to detail, excellent organisational skills, a proactive attitude, and the ability to work effectively in a fast-paced team environment. Strong interpersonal and communication skills are also required. Experience using Kerridge or Keyloop is advantageous but not essential, as full training will be provided.

The successful candidate will be self-motivated, organised, and detail-oriented. You should have excellent communication skills, the ability to build relationships with customers and suppliers, and work well independently and in a team. Experience in the automotive industry is a plus but not necessary.

About us:

We are one of the top three automotive retailers in the UK, representing 32 manufacturer brands and selling a wide range of new and used vehicles across over 150 dealerships in the UK and Ireland. We value our people and are committed to investing in their development through a comprehensive rewards and benefits package.

Core Benefits:

• Competitive salary with structured pay scales and progression opportunities
• Generous annual leave, increasing with service
• Enhanced family leave, including 6 months' full pay for maternity and adoption leave, and 2 weeks' full pay for paternity leave
• Access to Techscheme for discounted technology purchases

Health & Wellbeing:

• Eyecare vouchers
• Smart Health 24/7 GP access
• Dental insurance
• Critical illness cover

Financial Wellbeing:

• MyView PayNow for early access to earned wages
• Free Will writing services
• Flexible life assurance options

Leisure & Lifestyle:

• Discounted gym memberships
• Travel insurance
• Home and technology vouchers
• Exclusive retail and lifestyle discounts

We support our employees' career development through manufacturer brand and management training. We are an equal opportunities employer committed to a discrimination-free, inclusive workplace. Successful applicants will undergo employment checks, including employment verification, credit history, criminal record, and driving license checks if applicable. All offers are subject to a 6-month probation period.