Sales Administrator

Lookers; Cowes; On-site; GBP 23,000 - 27,000; Full time

Job summary

A leading automotive retailer is seeking a highly organized Vehicle Sales Administrator for a 6-month fixed-term contract. The role involves maintaining vehicle stock records, ensuring documentation accuracy, and creating sales invoices. Ideal candidates should have previous administrative experience and strong attention to detail. This is a great opportunity to grow within the automotive industry with a focus on career progression and supportive team dynamics.

Benefits

Competitive salary

Generous annual leave

Enhanced family leave

Discounted gym memberships

Access to Techscheme

Qualifications

• Essential previous experience in an administrative role.
• Strong attention to detail and excellent organisational skills.
• Proactive, can-do attitude in a fast-paced team environment.
• Strong interpersonal and communication skills.

Responsibilities

• Accurately add newly purchased vehicles to stock records.
• Maintain and update vehicle stock records.
• Ensure all vehicle documents are complete, accurate, and securely filed.
• Create accurate sales invoices aligned with customer order forms.
• Verify documentation and payment before vehicle release to customers.

Skills

Attention to detail

Organisational skills

Interpersonal skills

Communication skills

Proactive attitude

Education

Previous experience in an administrative role

Tools

Kerridge

Job description

OTE

Overview

Vehicle Sales AdministratorLocation: Lookers Birmingham HUBContract Type: Temporary, Full-Time (6 month FTC)Salary: £23,874.98 to £26,250 per annum (depending on experience)Hours: Monday to Friday, 9:00am – 5:00pm

Lookers Birmingham HUB is looking for a highly organised and detail-oriented Vehicle Sales Administrator to join our team on a 6 month fixed term contract. This is an exciting opportunity to be part of a growing team within a well-established dealership, working closely with our experienced administrators and sales executives.

About the Role:This is more than just a typical Sales Administrator position. You will report directly to our knowledgeable Dealership Accountant at our dedicated Used Car HUB in Birmingham, gaining hands-on experience and valuable mentorship from one of the best in the business. This is a fantastic opportunity to grow your skills and build a rewarding career in the automotive industry.

Key Responsibilities:

• Accurately add newly purchased vehicles to stock records

• Maintain and update vehicle stock records

• Ensure all vehicle documents (V5s, MOT history, service records) are complete, accurate, and securely filed

• Tax all sold vehicles in advance of delivery

• Promptly create accurate sales invoices, aligned with customer order forms

• Verify documentation and payment before vehicle release to customers

Essential Skills and Qualifications:

• Previous experience in an administrative role is essential

• Strong attention to detail and excellent organisational skills

• A proactive, can-do attitude with the ability to work effectively in a fast-paced team environment

• Strong interpersonal and communication skills

• Experience using Kerridge is an advantage, but not essential – full training will be provided

Why Join Us?

• Be part of a supportive and experienced team

• Learn and develop under the guidance of a highly experienced Dealership Accountant

• Enjoy a clear path to career progression within the automotive industry

If you’re ready to bring your administrative skills to a thriving dealership and grow your career with one of the UK’s leading motor retail groups, we’d love to hear from you.

About us: We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland.

We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.

Core Benefits:

• Competitive salaries with structured pay scales and progression as you grow within the business
• Generous annual leave that increases with your length of service
• Enhanced family leave, including 6 months’ full pay for maternity and adoption leave, and 2 weeks’ full pay for paternity leave
• Access to Techscheme for discounted technology purchases with flexible payments

Health & Wellbeing:

• Eyecare vouchers to help cover vision care needs
• Smart Health – 24/7 access to GP services to support your mental and physical wellbeing
• Dental insurance for everyday dental care and unexpected treatments
• Critical illness cover for peace of mind during life's most challenging moments

Financial Wellbeing:

• MyView PayNow – access a portion of your pay as you earn, with features to stream, save, and track your money through a user-friendly app
• Free will writing services to help plan for the future
• Flexible life assurance options and partner life assurance for added protection

Leisure & Lifestyle:

• Discounted gym memberships to support an active lifestyle
• Travel insurance to help you explore with confidence
• Access to home and technology vouchers
• bYond card and a wide range of exclusive retail and lifestyle discounts

We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels.

Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.

If your application issuccessful,we will conduct relevant employment checks prior to you commencing employment with us.Thesewill includeverifying your recent employment, address, credit historyandastandardcriminal recordcheck. For roles that require you to drive, adriving licence checkwill also be carried out.Please note, all offers of employment are made subject to a 6 month probation period commencing from your start date.