Sales Administrator

SIA Compressors and Generators; City of Edinburgh; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in machinery distribution seeks a proactive Sales Administrator to provide essential support to their Sales department. The role includes processing orders, managing invoices, and assisting the Sales Admin Supervisor, highlighted by a commitment to customer service and team collaboration. Ideal candidates should have strong IT skills, attention to detail, and prior administration experience.

Benefits

Competitive salary, reviewed yearly

Free on-site parking

30 days annual leave, increasing to 35

Health and wellbeing plan

Employee Assistance Programme

Access to high street discounts

Salary Exchange pension scheme

Life assurance

Employee referral programme

Qualifications

• Previous experience in an administration role (ideally in plant, automotive, or similar industry).
• Excellent communication and organisational skills.
• High attention to detail and accuracy.

Responsibilities

• Supporting the Sales team with enquiries and admin.
• Ordering machinery for customers and processing purchase invoices.
• Building and maintaining strong customer relationships.

Skills

Communication

Organisational skills

Attention to detail

Customer service

IT systems proficiency

Prioritisation

Job description

Are you a proactive and organised individual with a passion for delivering excellent customer service? We’re looking for a Sales Administrator to join our team and provide essential support to our Sales department in Edinburgh and across the business. This office based role is five days a week totaling 37.5 hours. This is a varied and fast-paced role that also includes a variety of cross- department administration tasks out with the main Sales Administrator role.

Who are we?

The Scot JCB Group is made up of Scot JCB, Scot Agri, SPS and SIA Compressors & Generators.

Scot JCB has been supplying and servicing JCB machinery throughout Scotland and the North of England for over 60 years. We sold our first machine in 1956 and have grown into a highly specialised machinery distribution company operating through a network of 15 depots from Fraserburgh in the North East of Scotland to Carnforth in Lancashire. Scot JCB is the largest JCB distributor in the UK and we pride ourselves on providing our customers with world class service.

This Role Involves

• Supporting the Sales team with enquiries and admin
• Ordering machinery for customers and from JCB
• Processing purchase invoices
• Creating job cards for new and used machinery for both sales and service departments
• Organising transport for machinery deliveries and collections
• Invoicing new and used machinery accurately and promptly
• Logging machine movements both internally and externally using our systems
• Processing road tax for machines and completing HPI checks
• Assisting the Sales Admin Supervisor with various tasks
• Building and maintaining strong relationships with our customers
  
  

The Ideal Candidate Will Have

• Previous experience in an administration role (ideally in plant, automotive, or similar industry)
• Excellent communication and organisational skills
• High attention to detail and accuracy
• Confident with IT systems and quick to learn new software
• Ability to prioritise tasks in a busy, fast-moving environment
• Strong understanding of the importance of great customer service
• A flexible, positive, and team-oriented approach
• Friendly and approachable with a can-do attitude
  
  

In Return You Will Receive

• A competitive salary, reviewed yearly
• Free on-site parking
• 30 days annual leave, increasing with length of service up to a total of 35 days
• The option to buy/sell up to 5 days annual leave per year
• Health and wellbeing plan - cashback for dentist, opticians, physio and more
• Employee Assistance Programme - free counselling and legal advice
• Access to high street discounts and savings through Perks
• Salary Exchange pension scheme
• Life assurance of three times your annual salary
• Employee referral programme