RQ1537508 – Executive Personal Assistant

Carrington Blake Recruitment; Wokingham; On-site; GBP 48,000 - 55,000; Full time

Job summary

A leading recruitment firm seeks an experienced Personal Assistant to support senior executives. The role involves extensive diary management, preparation of meeting documents, and strong communication skills. Ideal candidates will demonstrate attention to detail, tact, and the ability to prioritize in a busy environment. This full-time position offers a competitive hourly rate and opportunities to further develop your skills.

Qualifications

• Experience in a similar support or personal assistant role required.
• Strong typing skills and knowledge of office software needed.
• Ability to communicate effectively and prioritize tasks.

Responsibilities

• Provide comprehensive administrative support for meetings and manage diaries.
• Prepare documents and briefings for senior officers and maintain filing systems.
• Build stakeholder relationships and manage proactive communications.

Skills

Communication

Prioritization

Attention to detail

Listening

Tact and diplomacy

Education

Experience as PA/EPA

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Microsoft Teams

Job description

• £26.04 an hour
• Full time 37.5 hours

Key Duties, Responsibilities

• To provide a full administrative service for meetings as required, preparing agenda papers, taking and transcribing formal minutes, following up actions and having a sound knowledge of issues under discussion whilst using judgment in relation as to how minutes are recorded sensitively and accurately.
• Extensive diary management, maintaining the smooth running of the relevant CLT member’s diary using independent judgement to prioritise the work schedule in accordance with changing priorities, liaising with all relevant parties in an efficient and effective way, ensuring the efficient use of diary time.
• Ensure that the relevant CLT member is fully briefed in advance of meetings with all applicable paperwork/agendas, ensuring that they are readily available electronically. Following our Democratic Processes Acting as the focal point for the directorate, sharing key information to Senior Officers and Members, ensuring they are kept fully appraised of all relevant matters relating to the specific service.
• Support the relevant CLT member in the creation, collation and communication of service specific information including letters, reports, templates, spreadsheets & presentations with a high degree of autonomy, confidentiality and accuracy.
• Proactively identifying any other duties that correspond reasonably to the general character of the post and are commensurate with its level of responsibility.
• To develop, manage and ensure the effective maintenance of electronic and manual filing and record keeping systems, including raising purchase orders, receipting invoices, photocopying and electronic filing in line with GDPR requirements.
• Proactively create and maintain good stakeholder relationships across the organisation and with external partners.

To be successful in this role, you will need to have:

• An ability to identify and prioritise work items that have time sensitivity or importance associated with them.
• Have an eagle eye for detail and be an excellent communicator, a self-starter with a ‘can do’ attitude.
• An awareness of when it’s appropriate to flag and raise urgent matters to your Executive.
• You will need to be enthusiastic, discreet, flexible and resilient with the ability to prioritise your work accordingly Excellent IT skills, including office software such as Microsoft Word, Outlook, PowerPoint, Excel and Microsoft Teams.
• Well-developed written and verbal communication skills, with an ability to vary style to meet the needs of the audience.
• Ability to work with tact, diplomacy and sensitivity.
• Ability to actively listen in order to extract and assess the important information.
• Ability to accurately and efficiently minute meetings.
• Significant experience of working in a similar support or personal assistant role.
• Experience of using own initiative and working without supervision.
• Experience of supporting and developing others.

Skills, Knowledge & Experience:

• Experience as a PA/EPA is preferable Strong typing skills Strong knowledge of Excel/Word/PowerPoint/Outlook/Microsoft Teams
• A skilled communicator and organisational skills.

If you think this job role is for you, please send your CV to [e-mail]