Rota Co-Ordinator/Team Leader - GI Clinical Admin

Doncaster & Bassetlaw Teaching Hospitals NHS FT; Doncaster; On-site; GBP 27,000 - 31,000; Part time

Job summary

A regional healthcare trust in Doncaster is seeking a Rota Co-Ordinator/Team Leader to manage clinical rotas across various surgical specialities. The role involves staffing management, coordination, and ensuring adherence to HR policies. Candidates should have supervisory experience, excellent organisational skills, and a minimum of 3 GCSEs. This part-time fixed-term position offers a salary ranging from £27,485 to £30,162 pro-rata per annum.

Benefits

NHS Pension Scheme

Generous holiday entitlement

Comprehensive health and wellbeing support

Learning opportunities

Qualifications

• Experience in a pressured environment with supervisory responsibilities.
• Demonstrable ability to work under pressure to meet tight deadlines.
• Proven competence in using admin and clinical systems.

Responsibilities

• Manage and co-ordinate the Clinical Rotas for various specialities.
• Liaise with the Service Manager regarding staffing issues.
• Oversee day-to-day operational management of medical staffing rotas.

Skills

Experience and knowledge of a range of administrative and organisational policies

Supervisory or management experience

Ability to work under pressure

Demonstrable ability to prioritise

Education

Minimum of 3 GCSEs including English and Maths at Grade C or above

RSA III or NVQ III or suitable equivalent level administrative qualification

Tools

Microsoft Word

Microsoft Excel

Job description

Rota Co-Ordinator/Team Leader - GI Clinical Admin

The closing date is 29 September 2025

Duties will include management and co-ordination of the Clinical Rotas for General Surgery, Breast, Vascular and Urology, staff rostering, annual leave and sickness management and monitoring, ensuring application and adherence to Trust HR and Service policies and procedures. Cross cover will also be required for Team Leader colleagues, managing clinics and waiting list.

Main duties of the job

Implement effective monitoring and managing systems for annual leave and sickness in line with Trust Policy, liaising with the Service Manager where service implications are identified

In conjunction with the Service and Business Managers, maintain staffing levels within budget, identifying potential problems so that timely corrective action may be taken.

Day to day operational management responsibility of medical staffing rotas. Identifying and reporting vacancies in rotas, alerting clinical and non-clinical managers including Clinical Rota Masters in order to assist with timely recruitment of permanent and/or temporary medical staff.

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:

• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice scheme
• Discounts on restaurants, getaways, shopping and finance through external providers

Job responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully. Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Certificate of sponsorship

Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.

Person Specification

Knowledge & Experience

• Experience and knowledge of a range of administrative and organisational policies and management information systems
• Experience of data quality management and awareness of "Right First Time"
• Supervisory or management experience
• Experience of working in a pressured in busy environment with supervisory responsibilities
• Awareness and understanding of NHS service, 18 week referral to treatment In (RTT) and outpatient and cancer treatment pathways
• Ability to work to and promote Standard operating procedures / performance targets
• Previous RTT/ PTL Validation and management experience
• Demonstrate working knowledge of Microsoft packages including Word and Excel

Qualifications & Training

• Minimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification or relevant experience
• RSA III or NVQ III or suitable equivalent level administrative / supervisory qualification or relevant experience
• Proven competence in using admin and clinical systems eg. MS Word / Excel / Outlook with excellent typing / keyboard skills

Personal Attributes & Skills

• Proposes and delivers necessary changes in processes and procedures to ensure / In processes are efficient and effective
• Demonstrable ability to prioritise
• A methodical and organised approach to work
• Ability to work under pressure to meet tight deadlines in a busy environment
• Exercise good judgement; use own initiative
• Experience of managing teams of staff
• Customer care experience or qualification
• Handling difficult situations training

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Doncaster & Bassetlaw Teaching Hospitals NHS FT

Address

Doncaster Royal Infirmary/Bassetlaw Hospital

£27,485 to £30,162 a yearPro Rata Per Annum

Contract

Fixed term

Duration

11 months

Working pattern

Part-time

Reference number

272-7406553

Job locations

Doncaster Royal Infirmary/Bassetlaw Hospital