Roster Clerk/ Workforce Coordinator

Office Angels; Preston; On-site; GBP 40,000 - 60,000; Part time

Job summary

A leading recruitment agency is seeking a Roster Clerk to manage staff rotas across four hospital wards in Preston. This role requires strong organisational skills and proficiency in Microsoft Office, particularly Excel. The successful candidate will liaise with ward managers and external agencies to ensure safe staffing levels and support efficient operations. Office-based, the position offers a pay rate of £14 per hour with ongoing temporary contracts.

Qualifications

• Experience in administrative or scheduling roles.
• Strong organisational and communication skills.
• Proficient in Microsoft Office, especially Excel.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Create and maintain staff rotas for four wards using the hospital's scheduling system.
• Liaise with ward managers to understand staffing needs and shift requirements.
• Coordinate with external agencies to arrange cover for vacant shifts.
• Track staff availability, leave, sickness, and shift changes.
• Ensure rotas comply with working time regulations and internal policies.
• Communicate rota updates clearly to staff and relevant departments.
• Maintain accurate records of agency usage and staffing levels.
• Support payroll processes by ensuring rota data is accurate and timely.
• Respond to rota-related queries and escalate issues as needed.

Skills

Organisational skills

Communication skills

Proficient in Microsoft Office

Ability to manage multiple priorities

Tools

Microsoft Excel

Job description

Roster Clerk - ASAP Start *Advertised by OA National Accounts

Department: Clinical Operations
Reports to: Operations Manager / Ward Manager
Contract Type: Temp, ongoing
Payrate: £14p/h

Fully office based, 9am-5pm.

Job Purpose:

To manage and maintain accurate staff rotas across four hospital wards, ensuring safe staffing levels are met. The role involves coordinating with internal teams and external staffing agencies to fill shift gaps and support efficient ward operations.

Key Responsibilities:

• Create and maintain staff rotas for four wards using the hospital's scheduling system.


• Liaise with ward managers to understand staffing needs and shift requirements.


• Coordinate with external agencies to arrange cover for vacant shifts.


• Track staff availability, leave, sickness, and shift changes.


• Ensure rotas comply with working time regulations and internal policies.


• Communicate rota updates clearly to staff and relevant departments.


• Maintain accurate records of agency usage and staffing levels.


• Support payroll processes by ensuring rota data is accurate and timely.


• Respond to rota-related queries and escalate issues as needed.

Person Specification:

Essential:

• Experience in administrative or scheduling roles.


• Strong organisational and communication skills.


• Proficient in Microsoft Office, especially Excel.


• Ability to manage multiple priorities and meet deadlines.

Desirable:

• Experience with electronic rostering systems.


• Familiarity with healthcare or hospital environments.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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