RFP Coordinator (Hybrid)

TN United Kingdom; Birmingham; On-site; GBP 40,000 - 70,000; Full time

Job summary

An established industry player is looking for a detail-oriented RFP Coordinator to enhance their Marketing and Business Development team. In this pivotal role, you will manage the response process for proposals, ensuring timely and compelling submissions. Your expertise in copywriting and corporate communications will shine as you craft persuasive content and coordinate efforts across departments. With a focus on collaboration and organization, you will help streamline processes and maintain high standards of quality. Join a supportive work environment that values your contributions and offers a comprehensive benefits package designed to promote your well-being.

Benefits

Generous paid time off

Comprehensive medical, dental, and vision plans

401(k) with profit sharing

Paid leave for new parents

Backup care for children and adults

Behavioral health and counseling resources

Tax-advantaged accounts for health care expenses

Qualifications

• 5-7 years of experience in copywriting or corporate communications.
• Ability to write clear and compelling copy on legal issues.
• Excellent organizational and interpersonal skills.

Responsibilities

• Coordinate and manage responses to requests for proposals (RFPs).
• Write and edit draft responses for attorney review.
• Work with senior manager to adopt effective change management.

Skills

Copywriting

Corporate Communications

Direct Mail/Marketing

Journalism

Microsoft Office

Organizational Skills

Interpersonal Skills

Education

Bachelor's Degree in Journalism or English

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Job description

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We are seeking an RFP Coordinator to join our growing Marketing and Business Development team. The RFP Coordinator serves as a writer and primary coordinator of all firmwide responses to requests for proposals.

Key Responsibilities Include:

• Coordinate and manage the response process including the tracking of RFP notices, deadlines, status, and the outcome of RFPs. Systematically track deadlines and upcoming RFP opportunities.
• Serve as a clearinghouse for all requests for proposals (RFPs) so that a coordinated firmwide response can be initiated. Provide notice of firmwide opportunities and coordinate the response with those best suited to handle the work.
• Build effective agendas for proposal and pitch meetings, prepare materials, and project manage actions coming from meetings.
• Evaluate the request for proposal with the relevant Practice Development Manager(s), Practice Group Leader (s) or designated partners. Ensure that conflicts have been requested and evaluate the firm’s chance of success versus the resources necessary to prepare a response. Develop and implement bid/no-bid checklist.
• Write and edit draft responses (which run from 10,000 to more than 40,000 words each) for attorney review; coordinate the editorial process and ensure timely filing of any required response attachments.
• Working with the senior manager to adopt an effective change management approach to the RFP process.
• Ensure that the firm is positioned to receive copies of electronic notices for appropriate RFPs. Regularly search online resources and other public notices for RFPs.
• Work with the senior manager to assist in maintaining "best of" content and templates that capture the firm's brand value proposition and tailored response material.
• Work closely with other departments and marketing staff to assemble a database of information about the firm to be used in the preparation of responses including biographical information in various formats; billing rates; fee arrangements; practice area descriptions and lists; representative transactions; and catalog of firm information and forms.

Qualifications:

• 5-7 years professional exempt experience in fields such as copywriting, corporate communications, direct mail/marketing or journalism with bachelor’s degree. Absent bachelor’s degree, 7-10 years professional, exempt experience. Law firm experience welcome, but not required.
• Ability to write copy that is clear, concise and compelling about a variety of legal and public policy issues.
• Knowledge of how to persuade or sell to people through the power of the written word.
• An ability to work both independently and collaboratively in a fast-paced, high-volume environment. Excellent organizational, archival and interpersonal skills.
• A “Team player” mentality with great collegiality and who responds well to an evolving environment and is willing to be flexible and lend support where needed.
• Candidates should have well-developed Microsoft Office skills, including PowerPoint, Word, and Excel, Foundation experience a plus.

Bachelor’s Degree – Journalism or English preferred.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.