Revenue Assistant

Arnold & Porter; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading law firm seeks a Revenue Assistant in London to perform billing and collections tasks for multiple international offices. The role involves running daily reports, processing invoices, ensuring compliance with regulations, and supporting collections efforts. Candidates should have strong Excel skills, attention to detail, and the ability to manage confidential information.

Benefits

Excellent range of benefits

Training and development opportunities

Qualifications

• Related experience in accounting or finance.
• Proficiency in Windows operating systems.
• Advanced Excel skills required.

Responsibilities

• Perform billing and collections for various offices.
• Ensure compliance with VAT and internal policies.
• Manage collections for international clients.

Skills

Attention to detail

Proficiency in Microsoft Office Suite

Ability to handle confidential information

Excellent organization and communication skills

Ability to work under pressure

Job description

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The Finance & Accounting Department of Arnold & Porter has a Revenue Assistant opening in the London office. The Revenue Assistant is a key role in performing and supporting billing and collections for London, Amsterdam, Brussels, Seoul and Shanghai accurately and on time, working with Partners and other fee earners. This role reports to the Billing Manager.

Responsibilities include but are not limited to:

• Running daily work in progress (WIP) reports and submitting client accruals in a timely manner.
• Timely distribution of pre bills to the UK and international Partners each month.
• Editing of pre bills once returned from the billing attorney/partner.
• Liaising with billing attorney/Partner and their ARC Support for the approval of invoices.
• Ensuring month end billing deadlines are met.
• Sending invoices to clients by email.
• Posting of invoices to the accounting system (Aderant).
• Ensuring compliance with UK and international VAT regulations, and the firm’s internal policies and procedures at all times.
• Complying with SRA regulations at all times.
• Maintaining the billing files, including electronic filing of copies of all pre bills and invoices.
• Preparing and sending Pro-Bono billing reports and prebills to the relevant partners.
• Processing disbursement only invoices for Pro-Bono clients.
• Preparing the international offices ebills in LEDES or other formats.
• Submitting the international offices ebills on various client ebilling websites, databases, and tools.
• Checking for approval/posting dates on ebilling websites and posting of bills in Aderant.
• Liaising with the Billing Manager and ebill team on a regular basis to highlight any ebilling issues.

Collections / Accounts Receivable

• Handling the collections work for the international office clients.
• Updating ARCS with collection comments and status.
• Attending and preparing reports for the monthly WIP and Debt management meetings with the revenue controller and billing manager in regards to outstanding AR, any write-off requests, and WIP.
• Copying and/or scanning bills for partners and clients.

Anti-Money Laundering (AML) and Knowing Your Client (KYC)

• Verifying AML and KYC documentation and tools.
• Handling AML and KYC queries from partners, attorneys, and staff.
• Supporting the AP and expense function using Chrome River for Brussels and providing backup for processing vendor invoices, payment processing, expense approval, etc. for the other offices.
• Uploading of taxi, courier, and catering invoices.

ESSENTIAL SKILLS, KNOWLEDGE & EXPERIENCE

• Proficiency in Windows operating systems and Microsoft Office Suite and/or related software including editing and creating pdf documents.
• Related experience performing complex accounting analysis utilizing advanced Excel and reporting skills.
• Ability to handle confidential information and maintain a high level of confidentiality.
• Ability to assess pertinent information and anticipate needs and outcomes.
• Have good attention to detail and prioritize and manage time effectively.
• Work well in a team as well as being proactive and self- sufficient.
• Ability to exchange information and to present ideas, report facts and other information clearly and concisely.
• Strong initiative to proactively increase value to the position.
• Solution and client focused.
• Possess reliability, dependability, and motivation.
• Excellent organization and communications skills, both oral and written.
• Ability to work well under pressure to meet deadlines.
• Ability to deal tactfully and professionally with colleagues.
• Flexibility to work outside hours where required.

The firm offers an excellent range of benefits, training, and development in order for you to succeed in your role.

We would ask that all interested candidates must submit their CV and cover letter by July 14, 2023, to: . Please apply as soon as possible, as applications will be considered upon receipt, we reserve the right to interview before the closing date.