Resourcing & Onboarding Administrator

Princess Alexandra Hospital NHS Trust; Harlow; On-site; GBP 22,000 - 32,000; Full time

Job summary

Princess Alexandra Hospital NHS Trust is seeking a motivated Resourcing Administrator to join the busy Resourcing Team in West Essex. The role focuses on administrative support for recruitment processes, data handling, and effective communication with staff and managers.

The postholder will oversee records, respond to routine queries, administer employment checks, and maintain professional, confidential communications in line with Trust policies.

Qualifications

• Experience providing administrative support in recruitment or resourcing teams.
• Strong organisational skills with ability to manage multiple tasks.
• Excellent customer service and professional communication.
• Experience with HR/employee records and data handling.
• Familiarity with GDPR and NHS policies is a plus.

Responsibilities

• Provide high quality administrative support to the resourcing team.
• Maintain electronic and paper filing systems in line with GDPR and Trust policy.
• Support preparation of reports, letters and documentation.
• Attend meetings to take clear, accurate notes and produce action logs.
• Monitor and manage the resourcing team inbox and respond to queries.
• Triages, categorises and escalates queries while maintaining service user satisfaction.
• Maintain an organised record of queries to support improvements.
• Input employment checks onto ESR and ensure they are up to date.
• Assist with completing terms and conditions/ contracts of employment.

Skills

Organisational skills

Attention to detail

Discretion

Multitasking / prioritisation

Customer service

Tools

Jobtrain/ DBS system

Electronic Staff Record (ESR)

Job description

Princess Alexandra Hospital NHS Trust is seeking a motivated Resourcing Administrator to join the busy Resourcing Team in West Essex. The role focuses on administrative support for recruitment processes, data handling, and effective communication with staff and managers.

The postholder will oversee records, respond to routine queries, administer employment checks, and maintain professional, confidential communications in line with Trust policies.