Resources Assistant/Dispatcher

Team Recruitment Ltd; Aberdeen City; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Resources Assistant/Dispatcher to enhance their operational efficiency in Aberdeen. This role involves providing vital administrative support to Resources Coordinators, facilitating logistics tasks, and ensuring smooth equipment movements. The ideal candidate will possess strong planning and communication skills, along with a solid background in logistics. This position offers a unique opportunity to contribute to a dynamic team while gaining valuable experience in a fast-paced environment. If you're ready to take on new challenges and make a significant impact, this is the role for you.

Qualifications

• Previous logistics experience is essential for this role.
• Proficiency in complex computer systems and effective communication skills are required.

Responsibilities

• Provide administrative support to Resources Coordinators.
• Track job start/end dates and coordinate scheduling.
• Liaise with Coordinators for equipment movements.

Skills

Logistics Experience

Customs Clearance

Communication Skills

Planning Skills

Computer Systems Proficiency

Teamwork

Tools

SAP

iDistrict

JMP

FDP

OneClick

iBaserequests

TMS

LCT

Job description

Our client based in Aberdeen is looking for a Resources Assistant/Dispatcher to join their team on a 3-month contract basis with the view to go staff.

Responsibilities

1. Provide administrative support to Resources Coordinators (Asset, M&S, and/or Product Coordinators) to enable them to focus on planning tasks.
2. Identify potential future resource needs based on upcoming jobs reflected in business systems and communicate these to the Resources Coordinator.
3. Track job start/end dates in planning systems (iDistrict, JMP, FDP) to coordinate scheduling and mobilization of rigs and service delivery locations.
4. Support data entry into business systems used by Resources Coordinators and initiate relevant notifications.
5. Liaise with Coordinators and other functions to facilitate equipment movements and monitor lead times.
6. Perform administrative tasks related to import/export and inter-location shipments, including physical and system-based actions (OneClick, iBaserequests, TMS, LCT).
7. Handle administrative tasks related to M&S requests in business systems.
8. Maintain permits for equipment, transportation of dangerous goods paperwork, and insurance documentation.
9. Complete fixed asset disposal and acquisition paperwork and review monthly asset movement reports.
10. Assist Asset Coordinator with fixed asset reconciliation tasks.
11. Support TLM in equipment receptions and onboarding, including mechanical lifting duties for shipping.

Experience & Qualifications

1. Previous logistics experience/knowledge.
2. Experience with logistics tasks such as customs clearance and generating shipping requests.
3. Proficiency with complex computer systems.
4. Experience creating purchase orders and tracking orders through to receipt.
5. Good planning skills.
6. Effective communication skills (face-to-face, phone, email).
7. Ability to work well as part of a team.
8. SAP knowledge/experience is desirable.