Resource Coordinator

Crimson; Birmingham; On-site; GBP 25,000 - 30,000; Full time

Job summary

Join a leading digital transformation partner in Birmingham as a Resource Coordinator. This role is responsible for managing resource allocation and scheduling across various projects, collaborating with stakeholders to ensure effective resource management. Ideal candidates have experience in project management and resource planning, proficient in tools like Microsoft Project. You will play a vital role in optimizing resources and supporting project delivery within a collaborative environment.

Benefits

Referral bonuses (£250 vouchers)

Qualifications

• Proven experience in managing resource scheduling.
• Strong interpersonal skills for relationship management.
• Skilled in using resource booking solutions.

Responsibilities

• Maintain and update the resource planning tool.
• Engage with stakeholders to assess resource needs.
• Monitor resource utilisation and address discrepancies.

Skills

Resource Planning & Allocation

PMO & Project Coordination

Problem-Solving & Decision Making

Communication Skills

Relationship Building

Tools

Microsoft Project

MS Office Suite

Job description

Resource Coordinator - Birmingham

On-site x1 day per week

Up to £30k P/A (Sponsorship is not provided for this opportunity)

Our client is a Microsoft digital transformation partner who are currently seeing a Resource Coordinator to be responsible for managing the allocation and scheduling of resources across various projects, presales activities, and internal initiatives. This role ensures that the resource planning tool is consistently updated in real-time to reflect all bookings.

Collaborating with Practice Leads, Project Managers, and the PMO Team Lead, the coordinator addresses conflicting resource demands by analysing the impact on project plans and financial forecasts. You will also generate accurate Management Information (MI) reports on utilisation, demand, and risks to inform decisions on sales forecasts and recruitment.

Working as part of a collaborative team, the Resource Coordinator provides support and guidance to colleagues, fostering a sense of collective responsibility and purpose.

Main Duties and Responsibilities

• Resource Planning: Maintain and update the resource planning tool with accurate bookings and absences, ensuring real-time data for reporting.
• Stakeholder Collaboration: Engage with internal and external stakeholders to assess resource needs, prioritising based on project requirements and timelines.
• Relationship Management: Develop and sustain positive relationships with colleagues and clients to align resourcing strategies with business objectives.
• Utilisation Oversight: Monitor resource utilisation, addressing under or over-utilisation promptly through the resourcing system.
• Training & Induction: Onboard new team members on resourcing processes and maintain up-to-date training materials.
• Expectation Management: Support the PMO Team Lead in aligning stakeholder expectations regarding resource availability, constraints, and project timelines.

Key Skills

• Resource Planning & Allocation: Proven experience in managing resource scheduling and balancing supply and demand.
• Tool Proficiency: Skilled in using resource booking solutions to optimise allocations.
• PMO & Project Coordination: Background in PMO or project coordination roles, supporting project delivery.
• Diverse Skill Set Management: Experience working with teams possessing varied skill sets.
• Stakeholder Service Delivery: Ability to provide effective service to internal stakeholders, facilitating successful outcomes.
• Project Delivery Understanding: Comprehensive understanding of project delivery and acceptance processes within dynamic business environments.
• Problem-Solving & Decision Making: Demonstrated capability in problem-solving, decision-making, exercising sound judgment, and assertiveness.
• Communication Skills: Excellent verbal and written communication skills, with the ability to deliver presentations confidently to large groups.
• Relationship Building: Strong interpersonal skills, adept at building and maintaining positive relationships with colleagues and clients.
• Technical Proficiency: Experienced user of Microsoft Project and the MS Office suite (Word, Excel, PowerPoint), facilitating effective project management and reporting.

Interested? Please submit your updated CV to Olivia Yafai at Crimson or immediate consideration.

Not interested? Do you know someone who might be a perfect fit for this role? Refer a friend and earn £250 worth of vouchers!

Crimson is acting as an employment agency regarding this vacancy