Resource Allocation & Onboarding Coordinator

Jobtailor; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Jobtailor is hiring a Resource Coordinator in London to manage project resourcing, forecast demand, and mitigate risks. You will maintain data quality, run dashboards, and coordinate onboarding for contingent workers, collaborating with project managers and suppliers.

Ideal candidates will have experience in administration or coordination, superb attention to detail, and strong communication across multiple stakeholders.

Qualifications

• Experience in administration, coordination, or project support roles.
• Strong attention to detail and organisational skills.
• Good communication skills and the ability to work with multiple stakeholders.
• Comfortable working with data, spreadsheets, and reporting tools.
• A proactive approach with a willingness to learn and grow.

Responsibilities

• Support allocation of resources to projects based on skills, availability, and demand.
• Help identify resource gaps and availability risks.
• Maintain an accurate view of current and future resource deployment.
• Work closely with Project Managers and bid teams to capture resourcing requirements.
• Own and facilitate regular resource meetings with up-to-date information.
• Provide timely updates on roles, allocations, and candidate progress.
• Maintain resourcing systems and trackers, ensuring data is accurate and current.
• Produce simple reports and dashboards highlighting key risks and demand.
• Coordinate candidate pipelines (CV tracking, shortlisting, submissions).
• Support onboarding and mobilisation activities, including access, documentation, and logistics.
• Liaise with internal teams and suppliers to support contingent worker onboarding.
• Support the consistent application of resourcing processes and governance.
• Identify opportunities to improve data quality and ways of working.
• Build knowledge of resource management and workforce planning practices.

Skills

Resource Allocation

Data Management

Report Generation

Resource Tracking

Onboarding Coordination

Attention to Detail

Organizational Skills

Proactive Approach

Communication Skills

Spreadsheets

Reporting Tools

Tools

Spreadsheets

Reporting Tools

Job description

Jobtailor is hiring a Resource Coordinator in London to manage project resourcing, forecast demand, and mitigate risks. You will maintain data quality, run dashboards, and coordinate onboarding for contingent workers, collaborating with project managers and suppliers.

Ideal candidates will have experience in administration or coordination, superb attention to detail, and strong communication across multiple stakeholders.