Research Imaging Activity Coordinator

Integrated Care System; London; On-site; GBP 37,000 - 46,000; Full time

Job summary

A leading healthcare institution in London seeks a Research Imaging Activity Coordinator to oversee Imaging reviews for research trials. This role demands strong organizational skills and meticulous attention to detail. Candidates should have a science-based degree and experience in a healthcare or research setting. You will coordinate communications between various departments and manage the Imaging feasibility tracker, ensuring adherence to deadlines and quality standards. Competitive salary between £37,259 and £45,356 per annum.

Qualifications

• Knowledge of ICH/GCP guidelines.
• Experience working in a healthcare setting or research environment.
• Experience with IRMER reviews.

Responsibilities

• Coordinate Imaging reviews for research trials.
• Communicate with clinical researchers and Imaging departments.
• Manage the Imaging feasibility tracker.

Skills

Organizational skills

Attention to detail

Communication

Education

Science based degree

Tools

Microsoft Excel

Microsoft Teams

Job description

Go back University College London Hospitals NHS Foundation Trust

Research Imaging Activity Coordinator

The closing date is 11 August 2025

As a Research Imaging Activity Coordinator, you will be responsible for coordinating all Imaging reviews for local feasibility and research capacity. You will offer a thorough review of all essential trial documents including Protocols, IRAS forms and information sheets.

We are seeking an organized individual with a meticulous eye to detail who can use their experience in Imaging to identify discrepancies, problem solve and monitor timelines

This is an exciting opportunity for an individual with Imaging and/or research experience to join the Research Implementation Team

Main duties of the job

Main Duties:o Evaluate local Imaging feasibility and research capacity.o Communicate with clinical researchers within the Trust, Imaging, Medical Physics and Principle Investigators.o Coordinate IRMER approvals amongst Imaging Specialties.o Review trials at set-up and during any amendments and assess their Imaging capacity and capability.o Provide detailed costs using the NIHR tariff to reflect the costs of Imaging.o Cross-cover the Booking Study Coordinator; scheduling research scans and coordinate trial specific reporting of trials within the expected timelines.o Create and manage the Imaging feasibility tracker. From this, data will be gathered and presented to the Imaging MDT.

Important Skills and Qualities:o Excellent communication skills to all members of the multidisciplinary team including Imaging, other research units and R&D.o Be able to meticulously identify discrepancies within study documents; Protocols, Imaging manuals, IRAS/ARSAC and information sheets.o Be able to adapt to other tasks to support the team and cross-cover.

About us

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom & overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:

University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)

National Hospital for Neurology and Neurosurgery

Royal National ENT and Eastman Dental Hospitals

University College Hospital Grafton Way Building

Royal London Hospital for Integrated Medicine

University College Hospital Macmillan Cancer Centre

The Hospital for Tropical Diseases

University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology. We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.

Job responsibilities

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

Come and be a part of the best NHS trust in England to work for, according to our staff*

* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the third year in a row.

UCLH recognises the benefits of flexible working for staff To find out more, visit: Flexible working.

To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?

Person Specification

Knowledge and Qualifications

• Knowledge of ICH/GCP guidelines
• Science based degree

Experience

• Knowledge & experience of Microsoft Office applications, in particular MS Excel and MS Teams.
• Experience of working in a health care setting or research environment, including clinical trials.
• Experience of research governance, ethics and IRAS
• Experience of working as part of a team
• Experience of working in an administrative role
• Experience with IRMER reviews
• Experience of dealing with the public in person and on the phone

Skills and Abilities

• Proven ability to work under own initiative
• Excellent organisation and planning skills
• Proven ability to work to deadlines

Communication

• Able to communicate accurately and effectively with patients and colleagues, verbally and in writing
• Excellent interpersonal & communication skills with the ability to deal effectively with a wide range of people (e.g., medical & nursing staff, managers, admin staff) in a helpful manner.

Responsibilities towards promoting Equality Diversity and Inclusion

• Demonstratable understanding of the Equality, Diversity, and Inclusion and/or Knowledge of the NHS obligations under the Equality Act 2010 and the Public Sector Equality Duties

Specific Requirements

• Meticulous in approach to work and record-keeping
• Excellent interpersonal skills with a proven track record of communicating with a range of stakeholders from academia and commerce, at all levels of seniority.
• Experience of using research related database/network including EDGE, Clinical Governance and CPMS.
• Experience of using electronic patient record systems including EPIC

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

University College London Hospitals NHS Foundation Trust

£37,259 to £45,356 a yearPer annum inclusive of HCAS