Research Group Administrator

Imperial Enterprise; London Borough of Hammersmith and Fulham; On-site; GBP 43,000 - 47,000; Part time

Benefits offered by this job

39 days’ annual leave

Pension schemes

Flexible working policy

On-site leisure facilities

Job summary

Imperial College London is seeking a part-time Research Group Administrator for the National Heart and Lung Institute. The role supports academics and researchers, handling diaries, travel arrangements, and meeting administration with a focus on clerical accuracy and information management.

The successful candidate will have degree-level education or equivalent experience, strong communication, and experience coordinating seminars and workshops in a higher education setting.

Qualifications

• Degree level or equivalent experience.
• Excellent communication skills, verbal and written.
• Experience organising seminars, interviews, conferences and workshops.
• Experience in a higher education office environment, ideally in a research setting.

Responsibilities

• Welcome visitors and promote a positive image of NHLI and Imperial College.
• Manage diaries of Head of Division and Sections and organise travel.
• Act as Secretary for Section meetings and committees; draft agendas, papers and minutes.

Skills

Diary management

Event coordination

Administrative support

Education

Degree or equivalent experience

Tools

Symplectic

Job description

This is a part time role (14 h/w) the part time salary will be pro-rata of the full time salary stated (£42,505 - £47,213)

About the role

Are you an excellent administrator, looking for the next step in your career as a Research Group Administrator?

This is a key role in supporting our Academics, researchers and their work within the National Heart and Lung Institute (NHLI).

What you would be doing

This is a dynamic role, providing administrative support to the Section events and activities with a wide range of duties:

• You will be the first point of contact, welcoming visitors and promoting a positive image of NHLI and the college.
• You will manage diaries of our Head of Division and Sections and organise their travel.
• You will Act as Secretary for Section meetings and committees including drafting agendas, papers and minutes with the committee Chairs. Coordinate subcommittees and working groups as required.

• You will assist in the entering and maintenance of electronic/online information such as professional activities, CVs, publication lists, membership registration etc, ensuring proper record keeping

• You will be familiar with document referencing using software such as Symplectic

What we are looking for

• You will be educated to degree level or have equivalent experience with an open and flexible approach to your day-to-day work.
• Great communication skills both verbal and written, and the ability to deal with staff of all levels as well as students.
• You will have experience of organising seminars, interviews, conferences and workshops.

• Previous experience of working in a higher education office environment, ideally in a research setting.

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.

• Benefit from a sector-leading salary and remuneration package (including 39 days' annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing .

Further information

This is a fixed-term, part-time post for 2 days per week for 12 months.

If you require any further details about the role, please contact Matthew Smith, [e-mail]

Available documents

Attached documents are available under links. Clicking a document link will initialize its download.

• download: Research Group Admin Job Description (part-time-fixed-term).pdf
• download: Employee Benefits Booklet - V2.2026.pdf

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert before the stated closing date, should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.

If you encounter any technical issues while applying online, please don't hesitate to email us at [e-mail]. We're here to help.

About Imperial

Welcome to Imperial, a global top-ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our web pages .

Proud signatory of the Armed Forces Covenant. We welcome applications from the Armed Forces community.

Our values are at the root of everything we do, and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.