Research Coordinator

Watershed; West of England; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

Watershed in Bristol is seeking a proactive Research Coordinator to provide administrative support to the Director of Research and help organise activities at Pervasive Media Studio. You will initiate and maintain systems to deliver work efficiently and compliantly, coordinate meetings, events and data entry, and assist with contract processing and invoicing.

Working in Watershed’s Creative Technology Department, you will support residents and partners, foster inclusive practices, and help keep

Qualifications

• Significant experience of admin within complex projects.
• Experience of developing processes and systems to support teams of people.
• Demonstrable confidence managing large amounts of information.
• Demonstrable commitment to responding to questions and requests with compassion and care.

Responsibilities

• Coordinate admin for A Carrier Bag Theory of Innovation meetings (fortnightly) and partner meetings.
• Coordinate administration for Advisory Board.
• Coordinate logistics for stakeholder events at Pervasive Media Studio.
• Coordinate training and development for the Director of Research and colleagues.
• Support data collation/entry for tracking and reporting on activities.
• Issue contracts, process invoices and schedule activities.
• Support the department by hosting visitors and upholding inclusive practices.
• Perform general admin tasks to support the Director of Research.

Job description

Do get in touch if you would like any of this information, or wish to apply, in another format.

Please do not include your CV as it will not be considered. Please put all relevant information on your application form.

Location In the building. Hybrid working option available (part working in the building and part remote). This post is not suitable for full remote working.

Purpose of job

As Research Coordinator you will provide administrative support to the Director of Research. You will play an important part in ensuring that research activities in Pervasive Media Studio are well organised and communicated to residents, colleagues and partners with clarity and consistency. You will initiate and/or maintain systems that enable colleagues to deliver work in an efficient and compliant way.

This role is part of A Carrier Bag Theory of Innovation - an Innovate UK funded piece of action research. Led by Watershed’s Director of Research Jo Lansdowne, it aims to understand how the UK can support a more diverse range of people and ideas to thrive. Working with our partners and a group of Pervasive Media Studio residents as Co-Researchers we will design and test; new ways of mapping the barriers that creative technology entrepreneurs encounter, new tools for helping them sustain their practice over time, and new approaches to understanding the value that is created.

Main responsibilities

• Coordinate and provide administration for A Carrier Bag Theory of Innovation fortnightly team meetings, monthly partner meetings and quarterly reflection sessions.
• Coordinate and provide administration for A Carrier Bag Theory of Innovation Advisory Board.
• Coordinate logistics for stakeholder events and activities in Pervasive Media Studio.
• Coordinate training and development activities for the Director of Research and colleagues as required.
• Support data collation/entry for tracking and reporting on research and project activities.
• Issue contracts, process invoices and schedule activities.
• Other administrative activities as required to support the Director of Research.
• Work as part of Watershed’s creative technology department to support our community of residents in Pervasive Media Studio by undertaking shared responsibilities such as meeting and greeting visitors, enacting our inclusive behaviours, helping to keep the space tidy and hosting events as required.

Key performance indicators

• Research activities in Pervasive Media Studio are well administered.
• Stakeholders including partners and Residents are well informed about relevant matters, and their questions answered in a timely way.
• Research documents are well maintained and organised.
• Director of Research is well supported in their work (as appropriate to the Key Responsibilities).
• Significant experience of admin within complex projects.
• Experience of developing processes and systems to support teams of people.
• Demonstrable confidence managing large amounts of information.
• Demonstrable commitment to responding to questions and requests with compassion and care.

Application process

We will be conducting short interviews with all applicants who meet the essential criteria. A shortlist will then be invited to a longer second interview.

First round interview / presentation (if relevant): Tue 1 December - Fri 4 December

Second round interview: Tue 15 December - Fri 18 December

Watershed will work with candidates to ensure their access needs are met during the interview process and will ensure access requirements are not a factor in decision making.

Equal opportunities monitoring

We are striving to understand more about who applies to work with us. At the end of the application process we invite you to complete our anonymous equal opportunities monitoring form, which will not be shared with anyone involved in the recruitment process.

Opening hours

At full operation, Watershed is open seven days a week, including Bank Holidays (Christmas Day and Boxing Day are the only exceptions). Watershed is a public building, which operates a diverse range of cultural and commercial activities. The post holder will need to be comfortable working in this environment.

Before you apply

Watershed's first value is Inclusive – We listen to and learn from our community, creating equity and addressing harm where it occurs. The information below lays out some of the steps we are taking to create a more inclusive recruitment process. Many of these steps are new to us, so feedback and questions are very welcome.

You may not have worked in a cultural organisation before, or in an organisation like Watershed. Please still consider applying as many other sectors offer transferable contexts.

If you are from a background that is underrepresented in the culture sector- for example you are from a community that experiences racism or you are a disabled person (as defined by the Equalities Act 2010), or you did not go to University or had free school meals as a child - and you would like support to articulate how your experience is transferable to this role, you can book time with us to discuss it. We will ensure the person you meet is not involved in the recruitment process. Please request this by emailing [e-mail] (we will not ask you to disclose your background).

We believe our work will be stronger with greater diversity and welcome applications from those who bring balance to our team. Watershed welcomes the whole person to work, and we understand that each of us brings our experiences, our backgrounds and our own unique lens to what we do. Supporting our staff means they are not appointed to represent specific groups or organisations.

As a registered charity and social enterprise, Watershed has well-established brand values. We seek to apply our values in everything we do and ask staff, partners, suppliers and collaborators to do the same.

Our values are:

• InclusiveWe listen to and learn from our community, creating equity and addressing harm where it occurs
• TransparentWe share our approach openly and clearly, working at a pace which enables everyone to participate who wishes to
• ResponsibleWe use our resources generously and sustainably, considering our impact on future generations
• KindWe are careful and caring with ourselves and with others
• HopefulWe celebrate culture, creativity and wonder as paths to a better future

Watershed is a Social Enterprise Mark holder. Social Enterprises are businesses whose products and services create both social and environmental benefits.

Closing Date: Fri 20 November, 17:00 GMT

Working at Watershed

We are welcoming, kind and adventurous and develop our sense of experimentation and creativity. We support people, prioritise inclusivity and are committed.