Research Administrator

The University of Edinburgh; City of Edinburgh; On-site; GBP 30,000 - 34,000; Full time

Job summary

The University of Edinburgh is seeking a Grant Administration Specialist to join the School of Physics and Astronomy. This full-time, permanent role supports pre- and post-award activities across research grants, helping staff with applications, budgets, and funder compliance.

You will advise on costs, manage awards, and help close grants with final expenditure statements, contributing to efficient research governance within a world-leading university.

Qualifications

• Strong customer service approach.
• Excellent oral and written communication.
• High levels of accuracy and numeracy.
• Good planning and organisational skills.

Responsibilities

• Advising on and providing costs for grant applications and submission.
• Supporting grant holders in managing awards and providing advice on funder regulations.
• Preparing for end of grant processes and the submission of final expenditure statements.

Skills

Customer service

Communication skills

Numeracy

Planning and organisation

Job description

Job Description

Grade UE05: £29,588 to £33,951 per annum

College of Science and Engineering, School of Physics and Astronomy

Full Time: 35 Hours per week

Open-ended: Permanent Contract

The Opportunity

This post will deliver an expert service of research grant administration both pre and post award, supporting the School’s research staff in grant application and management.

This Includes

• Advising on and providing costs for grant applications and submission.
• Supporting grant holders in managing awards and providing advice on funder regulations.
• Preparing for end of grant processes and the submission of final expenditure statements.

Use your knowledge to drive change. Be part of something bigger.

We offer careers and roles injust about everyarea you can think of. Whether you’re looking to take the next step in your current specialism, explore a new challenge, or broaden your experience, we offer opportunities where you can flourish and make a real difference. Our people come from a wide range of backgrounds, each bringing their abilities and experiences to our organisation, helping us thrive and innovate together.

Your Skills And Attributes For Success

• Well developed customer service approach.
• Good oral and written communication skills.
• High levels of accuracy and numeracy.
• Good planning and organisational skills.

People have always been at the heart of our work. Our people are at the centre of the University community and everything we do. We value colleagues with drive, determination and a passion for what they do. We are a place where everyone is welcome and offer a range of policies and benefits designed to support you in building the right meaningful flexibility that works for you.

A career with us has a range of other benefits that can be tailored to your lifestyle:

• Professional development and subject matter expertise
• Opportunities to develop new skills and broaden your experience
• Variety every day

This post is full-time (35 hours per week).

Championing equality, diversity, and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter, and we are also a Stonewall Proud Employer, actively promoting LGBTQ+ equality.

Prior to any employment commencing with the University, you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages (opens new browser tab).

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key dates to note

The closing date for applications is 12 November 2026.

Unless stated otherwise the closing time for applications is 11:59pm UK time. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.

Interviews dates to be confirmed.

About Us

As a world-leading research-intensive University, we are here to address tomorrow’s greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.

About The Team

The School of Physics and Astronomy is in the College of Science and Engineering and comprises the Institute for Particle and Nuclear Physics (IPNP), the Institute for Condensed Matter and Complex Systems (ICMCS) and the Institute for Astronomy (IfA). We have around 100 academic staff, over 120 research staff and around 65 professional services staff.

The School of Physics and Astronomy was ranked 4th in the UK and 1st in Scotland in the Research Excellence Framework (REF) 2021 listing for the quality, scale and breadth of its research by Times Higher Education. Consistently ranked within the top 20 physics departments worldwide, these results confirm the exceptional performance of our staff, our excellent facilities, and our world-leading research.

The School runs undergraduate programmes at BSc and MPhys level in Physics, Mathematical Physics, Theoretical Physics, Computational Physics, Astrophysics and (jointly with the School of Chemistry) Chemical Physics. The undergraduate programme has flexible entry and exit points, creating courses of variable duration and level. The School accepts around 230 new undergraduates into its programmes each year and has current student populations of over 800 undergraduates, 50 taught postgraduates and 220 research postgraduates.

We aim to ensure that our culture and systems support flexible and family-friendly working and recognise and value diversity across all our staff and students. The School has an active programme offering support and professional development for all staff; providing mentoring, training, and networking opportunities.

The School of Physics and Astronomy holds Athena SWAN Silver and IoP Juno Champion awards, in recognition of our commitment to advance gender equality.