Reprographics Technician

Westminster School, London; Greater London; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Gym access

Cycle to Work

Private medical insurance

Christmas shutdown

Free school meals

Job summary

Westminster School in London is seeking a Reprographics Technician to manage print production workflows, operate digital printers and finishing equipment, and ensure high-quality output for school events.

You will handle stock, procurement, and service coordination with the Reprographics Manager, provide guidance to staff on using print devices, and maintain accuracy and confidentiality in line with safeguarding policies.

Responsibilities

• Contribute to the reprographics workflow, including job intake, preparation, production, finishing and quality checks
• Support staff with routine print requests and seek guidance from the Reprographics Manager where advice on formats, materials or finishing options is required
• Carry out minor layout or file preparation tasks where required to help ensure files are print-ready and suitable for high-quality output
• Check finished materials for presentation, durability and accuracy, particularly for public-facing and high-profile School events
• Contribute to high-volume and deadline- driven reprographics work, including seasonal peaks and School events, under appropriate supervision and as part of the development of practical print production skills
• Handle confidential and sensitive print jobs securely, in line with School safeguarding and data protection policies
• Provide additional reprographics support to the Under School where in-house production assistance is required
• Operate digital production printers, multifunction devices (MFDs) and professional finishing equipment used for cutting, binding, folding, perforating, drilling and booklet production
• Set up, adjust and safely operate finishing machinery following appropriate guidance and training
• Carry out routine checks, first-line troubleshooting and basic preventative maintenance on reprographics and finishing equipment
• Report faults or equipment issues promptly and support maintenance visits where required
• Monitor output quality, consumables usage and basic equipment performance, escalating issues where appropriate
• Assist with maintaining stock levels of paper, media, binding, laminating materials and other consumables
• Monitor usage and highlight when supplies need to be reordered to support continuity of service
• Support the coordination, organisation and distribution of toner and other printer consumables across the School, helping to maintain appropriate stock levels and ensure print services remain available where needed
• Support the Reprographics Manager and IT Operations Manager with supplier, service provider and maintenance-related activity where required
• Carry out practical tasks linked to procurement, stock management or cost-efficiency initiatives related to print operations
• Where appropriate, gain exposure to wider IT Operations activity, particularly where this relates to print services, MFDs, equipment support, supplier coordination, stock control, device preparation or practical support for larger IT projects
• Provide routine guidance and practical advice to teachers and support staff on using MFDs and other print equipment safely and effectively, and on how best to achieve the print, production or finishing outcomes they require, escalating complex queries where needed
• Communicate clearly with staff regarding job requirements, timelines and progress
• Maintain high customer service standards, responding promptly and professionally to requests and queries
• Identify practical opportunities to improve quality, efficiency or sustainability within the reprographics service
• Digital production printers, multifunction devices, finishing equipment, paper stock, consumables and associated publishing or workflow tools used within the reprographics service

Job description

The following content displays a map of the jobs location - London

Contract: Full-time, permanent

Hours of work: Please read the details below

Salary: £28,000 - £30,000 per annum, dependent on experience

Benefits of working at Westminster include:

• Free access to the School’s leisure facilities, including a fitness gym (restricted hours)
• Cycle to Work Scheme and season ticket loans following completion of our standard probation period
• Private medical insurance (opt in)
• Discretionary Christmas shutdown period

Free school meals are also available when on-site during working hours for the role.

For this role, there is no fixed closing date. Applications will be considered on receipt, and interviews may occur at any stage.

Key Responsibilities

Print Production and Workflow Management

• Contribute to the reprographics workflow, including job intake, preparation, production, finishing and quality checks
• Support staff with routine print requests and seek guidance from the Reprographics Manager where advice on formats, materials or finishing options is required
• Carry out minor layout or file preparation tasks where required to help ensure files are print-ready and suitable for high-quality output
• Check finished materials for presentation, durability and accuracy, particularly for public-facing and high-profile School events
• Contribute to high-volume and deadline- driven reprographics work, including seasonal peaks and School events, under appropriate supervision and as part of the development of practical print production skills
• Handle confidential and sensitive print jobs securely, in line with School safeguarding and data protection policies
• Provide additional reprographics support to the Under School where in-house production assistance is required

Operation and Maintenance of Print Equipment

• Operate digital production printers, multifunction devices (MFDs) and professional finishing equipment used for cutting, binding, folding, perforating, drilling and booklet production
• Set up, adjust and safely operate finishing machinery following appropriate guidance and training
• Carry out routine checks, first-line troubleshooting and basic preventative maintenance on reprographics and finishing equipment
• Report faults or equipment issues promptly and support maintenance visits where required
• Monitor output quality, consumables usage and basic equipment performance, escalating issues where appropriate

Stock, Consumables and Service Support

• Assist with maintaining stock levels of paper, media, binding, laminating materials and other consumables
• Monitor usage and highlight when supplies need to be reordered to support continuity of service
• Support the coordination, organisation and distribution of toner and other printer consumables across the School, helping to maintain appropriate stock levels and ensure print services remain available where needed
• Support the Reprographics Manager and IT Operations Manager with supplier, service provider and maintenance-related activity where required
• Carry out practical tasks linked to procurement, stock management or cost-efficiency initiatives related to print operations
• Where appropriate, gain exposure to wider IT Operations activity, particularly where this relates to print services, MFDs, equipment support, supplier coordination, stock control, device preparation or practical support for larger IT projects

Training, Guidance and Customer Support

• Provide routine guidance and practical advice to teachers and support staff on using MFDs and other print equipment safely and effectively, and on how best to achieve the print, production or finishing outcomes they require, escalating complex queries where needed
• Communicate clearly with staff regarding job requirements, timelines and progress
• Maintain high customer service standards, responding promptly and professionally to requests and queries
• Identify practical opportunities to improve quality, efficiency or sustainability within the reprographics service

Systems, Equipment and Materials

• Digital production printers, multifunction devices, finishing equipment, paper stock, consumables and associated publishing or workflow tools used within the reprographics service

Working hours

This is a full-timeroleof 35 working hours per week, plus a one-hour unpaid lunch break each day.

During term-time, the standard working pattern for the Reprographics Technician is09:00to17:00 on weekdays and 08:30to13:30 on approximately 20 teaching Saturdays per year. In weeks when Saturdayworkingtakes place, the remaining hours are completed across four weekdays, at 7.5 hours per day, with the non-working weekday agreed in advancewith theReprographics Manager.

When Saturdayworkingis not required, including during school holidays, thestandard workingpatternis 09:00 to 17:00 across five weekdays, comprising7workinghours per day,unless otherwise agreed with the Reprographics Manager. Start and finish times may be varied by agreement with the Reprographics Manager where this supports service requirements .

Equal Opportunities

We are an equal opportunities employer. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex or sexual orientation.

Safeguarding and Child Protection

Westminster School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

Working at Westminster

Westminster School is a busy, purposeful and vibrant place to be and an excellent workplace. The community is made up of around 750 pupils, 120 teaching staff and 108 support staff.

Our staff are friendly and welcoming, and all newcomers quickly become part of the rhythm of life here.

There is a real sense of community here as, being a boarding school many members of staff and pupils live on site and the School’s premises are very much treated as a home away from home . School life starts before breakfast and continues way beyond the working day; as a result, there is always a lively atmosphere in and around School and always someone to share a tea and biscuit with in the Common Room . Support staff as much as teaching staff are encouraged to embrace the School’s day-to-day activities, whether that be attending an evening concert or a morning service in the Abbey.

At Westminster we will always select the best candidate for every position. We do know, however, that we can only truly choose the best person on every occasion if a broad and diverse pool of candidates see the job advertised and are encouraged to apply.

As such, we continue to work on how our job roles are encountered, and particularly welcome applications from groups who have traditionally been underrepresented here .

Westminster School is for everyone, regardless of gender, ethnicity, sexual orientation or any other protected characteristic . We hope you are encouraged to apply .

The School

Westminster School is an independent day and boarding school for boys aged 13-18 and girls aged 16-18, with a long history, a distinctive ethos, and a unique sense of place in the very heart of London . Pupils achieve exceptional examination results and entrance to some of the top universities in the world . It is a busy, passionateand purposeful place where independent and deep thinking is enjoyed, encouragedand respected by all, and where holistic excellence is nurtured and valued .

While the School is one of the foremost centres of academic excellence in the country, its commitment to academic life does not make it a hothouse for passing examinations . Pupils’ success at examinations and entry to leading universities is instead a result of their enjoyment of academic enquiry, debate and search for explanation, well beyond published syllabuses . Pupils are intellectually, socially, ethically and politically engaged and our aim is to ensure that their enthusiasm for learning is developed further, allowing them to take full advantage of the opportunities presented to them in the future . At Westminster, pupils have the freedom to lead on projects outside of the classroom and embrace a whole range of extra-curricular activities and interests . A host of pupil-led societies take place every week at the School, often with expert guest speakers, and pupils can choose to study an additional language, play an instrument or two, volunteer in local primary schools, row along the Thames, take part in plays and musicians, and much more .

The School’s ethos resides in the enduring values of the liberal tradition reflected in the 1560 Charter of Westminster’s Elizabethan foundation, where it is stated that: ‘the youth which is growing to manhood, as tender shoots in the wood of our state, shall be liberally instructed in good books to the greater honour of the state’ . Whilst academic and cultural attainments are highly prized at Westminster, the School is fully committed also to each pupil’s spiritual, moral, emotional and physical development and wellbeing – with a particular emphasis on drawing out individual talent wherever it lies – and to prepare young people for fulfilled private and public lives .

From September 2028, the School will welcome both girls and boys at 13+ entry, offering a Westminster education to all. By 2026, Westminster Under School will have opened its brand new pre-prep for girls and boys at 4+ and girls will have joined boys in Years 3 and 7, at the 7+ and 11+ entry points . By 2030, all year groups at Westminster School and Westminster Under School, from ages four to 18, will be fully co-educational, reflecting the School’s dedication to inclusivity and excellence .