Rental Fleet Administrator

Allports Group; Fleet; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Industry competitive salary

28 days holiday plus option to buy 5 extra days

Career and progression opportunities

Team & Company team building events

Hotel discounts across the UK

Mental health support

Birthday and Christmas Gift Vouchers.

Hotel discounts across the UK.

Retail, cinema and gym discounts.

Career and progression opportunities.

Team & Company team building events.

Job summary

A fleet management service provider in Fleet, UK is looking for a Rental Fleet Administrator to provide administrative and operational support to the Rental Maintenance Team. Responsibilities include managing asset contracts, ensuring timely invoicing, and maintaining accurate asset data. Ideal candidates should have experience in a similar role and a commitment to exceptional customer service. The position offers career progression opportunities, competitive salary, and various employee benefits.

Qualifications

• Ability to manage priorities.
• Commitment to delivering an exceptional customer service.
• Previous experience within a similar maintenance role.

Responsibilities

• Provide administrative and operational support to the Rental Maintenance Team.
• Ensure smooth day-to-day management of SMR’s, supplier inquiries, and maintenance coordination.
• Maintain efficient rental operations and enhance customer satisfaction.
• Create, activate and terminate asset contracts; ensure contracts reflect accurate information.

Skills

Ability to manage priorities

Commitment to delivering exceptional customer service

Previous experience within a similar maintenance role

Job description

Overview

Allports Rental operates a growing fleet of more than 1,300 Vans, Trucks, and Trailers throughout the UK. We offer a full range of Contract Hire Management and Rental services providing tailor‑made transport solutions to our expanding customer base.

Benefits

• Industry competitive salary
• 28 days holiday (including Bank Holidays) + option to buy 5 extra days.
• Holiday increases with length of service.
• Mental health First Aiders and Health & Wellbeing Support through our Employee Assistance Programme.
• Birthday and Christmas Gift Vouchers.
• Hotel discounts across the UK.
• Retail, cinema and gym discounts.
• Career and progression opportunities.
• Team & Company team building events.

Responsibilities

As Rental Fleet Administrator you will provide administrative and operational support to the Rental Maintenance Team ensuring smooth day‑to‑day management of SMR’s, supplier inquiries, and maintenance coordination. This role is essential in maintaining efficient rental operations, enhancing customer satisfaction, and supporting the overall success of the rental business.

Asset on‑fleet and off‑fleet

• Ensure all required documentation is received and complete.
• Ensure all Asset data in Key2 is complete and accurate.

Asset Contracts (Creation, Activation & Termination)

• Ensure Key2 is always up to date and reflects the Sales Pipeline
• Ensure all contracts are at the correct status and contain all the required accurate information.

Contact Asset Invoicing

• Ensure all contract invoices are raised accurately within the required timescales.

Asset Fines, PCN’s & Prosecutions

• Ensure all PCN’s are processed accurately within the required timescales negating any liability to Allport’s

Insurance & O Licence Compliance

• Ensure all required current Customer Insurance and License documentation is received and stored

Requirements

• Ability to manage priorities
• Commitment to delivering and exceptional customer service
• Previous experience within a similar maintenance role

If you are looking for more than just a job – a place where you can grow, develop and be part of a great team – we would love to hear from you!