Renewals Clerk

TN United Kingdom; Birmingham; On-site; GBP 24,000 - 27,000; Full time

Job summary

Join a vibrant team as a Renewals Clerk in a growing company that values its employees! This role involves managing IP renewals, ensuring accuracy in records, and providing exceptional client service. With a focus on detail and efficiency, you will navigate through various tasks, from handling queries to processing fees. Enjoy a hybrid working model, generous holiday allowance, and free onsite parking. If you thrive in a supportive environment and have a passion for detail, this opportunity is perfect for you.

Benefits

Free onsite parking

33 days holiday (including bank holidays)

Hybrid working model

Qualifications

• Experience in renewals or records environment.
• Understanding of IP practices is a plus.

Responsibilities

• Produce and verify monthly reminders for clients.
• Handle client queries and provide cost estimates.
• Process renewal instructions and manage records.

Skills

Detail-oriented

Understanding of renewal formalities

Proficiency in inprotech

Familiarity with ARGOS processes

Knowledge of fee payment procedures

Competence in Microsoft Office

Tools

inprotech

ARGOS

iManage Worksite

Job description

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Are you an experienced Renewals Clerk? Do you have an eye for detail? Are you looking to join a business that prioritizes its employees? If so, this could be the role for you!

This role is suitable for someone from a renewals or records environment, ideally with knowledge of IP practices in different countries; however, this is not essential as our client is also considering candidates from similar roles.

Our client, located in the Edgbaston area, is seeking a Renewals Clerk to join their vibrant team due to ongoing business growth.

Benefits:

• Salary: £24,000 to £27,000 per annum
• Hours: Monday to Friday, 09:00am to 17:15pm
• Hybrid working: Minimum 2 days in the office per week
• Free onsite parking
• 33 days holiday (including bank holidays)

Role & Responsibilities:

• Produce and verify monthly standard and special reminders for clients
• Handle client and attorney queries from the Renewals mailbox
• Provide cost estimates and forecasts for IP renewals
• Process instructions for renewal and maintenance fees, including invoicing
• Manage instructions to abandon cases or update records as no longer under our responsibility
• Audit daily instructions to ensure record accuracy
• Update records of lapsed cases from IP Offices and foreign attorneys
• Pay IPO/EP/EUIPO fees weekly and advise accounts on deposit account use
• Pay design and trademark fees online via WIPO
• Handle foreign trademark renewals online using ARGOS
• Instruct foreign agents for trademark renewals and process documentation
• Use inprotech task planner and diaries to manage and update records
• Produce monthly overdue renewal lists for fee earners
• Calculate costs for future or overdue renewals
• File foreign attorney renewal reminders
• Process overdue reminders and loss of rights letters

Requirements:

• Thorough understanding of renewal formalities and laws across all territories
• Proficiency in using inprotech for managing patent, design, and trademark renewals
• Familiarity with ARGOS outsourcing processes
• Knowledge of fee payment procedures for the European Patent Office and European Community Trademarks
• Understanding of accounts billing procedures
• Competence in using iManage Worksite and Microsoft Office

If you're interested in this position, please apply through this advert!

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