Relocation Expense Coordinator

Alchemy Global Talent Solutions Ltd.; England; Hybrid; GBP 28,000 - 45,000; Full time

Job summary

A leading company in global mobility is seeking a Relocation Expense Coordinator based in Hertfordshire, UK. The role involves managing expense tracking for corporate relocations, ensuring compliance with financial regulations, and collaborating with various stakeholders. Ideal candidates will possess strong analytical skills and experience within the relocation industry.

Qualifications

• Proven experience in finance or administration.
• Experience specifically with relocation or expense management is essential.
• Previous experience in the relocation or global mobility industry.

Responsibilities

• Liaising with vendors to resolve billing discrepancies.
• Managing payments for vendor invoices.
• Reviewing employee expense reports for compliance.

Skills

Analytical mindset

Attention to detail

Excellent communication

Stakeholder management

Ability to manage multiple priorities

Tools

Expense management tools

Mobility platforms

Job description

Relocation Expense Coordinator – Hertfordshire, UK

Join the dynamic world of global mobility as a Relocation Expense Coordinator based in Hertfordshire, UK. This key role sits at the intersection of finance and relocation services, helping to ensure accurate and compliant tracking of expenses related to corporate relocations. If you’re analytical and experienced in expense processing within the relocation industry, this is your opportunity to make an impact. Hybrid working minimum, 3 days in the office.

What You’ll Be Doing:

• Liaising with vendors and suppliers to resolve billing discrepancies related to relocation services.
• Managing payments for vendor invoices including temporary accommodation, travel, and school fees.
• Reviewing employee expense reports for compliance with company relocation policies.
• Monitoring and reconciling employee expense accounts to identify and resolve discrepancies.
• Maintaining thorough and organised records for internal controls and external audits.
• Supporting month-end and year-end financial reporting related to relocation expenses.
• Ensuring data accuracy within mobility and expense tracking systems.
• Communicating effectively with internal mobility teams and external service providers.
• Collaborating with finance teams to ensure correct account coding and budget allocation.
• Tracking tax compliance and financial reporting specific to global mobility allowances.
• Preparing reports and summaries of expenses for corporate client reviews.
• Assisting in the optimisation of expense workflows and tools used in relocation services.

What We’re Looking For:

• Proven experience in finance or administration, specifically with relocation or expense management.
• Familiarity with expense management tools and mobility platforms (e.g. MAI).
• Excellent communication and stakeholder management skills.
• Strong analytical mindset with attention to detail.
• Ability to manage multiple priorities in a deadline-driven environment.
• Previous experience in the relocation or global mobility industry is essential.

Interested? Reach out to Alchemy Global Talent Solutions today!