Regulatory - Administration Assistant

Weightmans; United Kingdom; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

Join a leading law firm as an Administration Assistant in the Regulatory NMC team. This dynamic role offers a chance to support legal professionals in a fast-paced environment, managing client files and various administrative tasks. With a focus on flexibility and initiative, you'll thrive in a team-oriented atmosphere while contributing to the firm's commitment to exceptional client service. Enjoy a range of benefits including hybrid working, healthcare cover, and a supportive workplace culture that values diversity and employee well-being. If you're eager to learn and grow, this opportunity is perfect for you.

Benefits

28 days annual leave plus bank holidays

Hybrid working with home office equipment

Healthcare cover/Medicash

Pension plan

Life insurance (4x salary)

Interest-free travel loan scheme

Employee Assistance Programme

Discounted gym and dental schemes

Cycle to work scheme

Recognition schemes

Qualifications

• Previous experience in a busy legal/office environment is desirable.
• Strong organisational and communication skills are essential.

Responsibilities

• Assist with general file maintenance and client file management.
• Carry out administrative tasks such as filing and billing.

Skills

Organisational Skills

Communication Skills

Initiative

Flexibility

Team Player

Education

Law Degree

LPC (or studying towards)

Tools

Spreadsheets

Office Equipment

Job description

About your new role

PLEASE NOTE: This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route

The Regulatory Department is one of the largest in the country and is recognised by clients and other lawyers as being one of the best. We advise clients across all sectors including health, public sector, corporations, and individuals.

This is an exciting opportunity to join our expanding Regulatory NMC team. This team will be at the forefront of developing our practice areas, bringing our expertise to new clients with a view to expanding our work for professional regulators.

As an Administration Assistant, you will work as part of a team, assisting with all aspects of administration as per instructions from Fee Earners and the team.

Main duties and responsibilities

1. General file maintenance
2. Opening new client files
3. Closing files and archiving
4. Carrying out general administrative tasks such as filing, photocopying, shredding, key dating
5. Reports and billing
6. Gathering and collating management information
7. Document and correspondence management
8. Diary management for Fee Earners
9. Management of expenses system
10. Processing office and client account payment requests
11. Carrying out any other tasks that fall within the role or wider team responsibilities

This list is not exhaustive; you will be expected to perform other duties within the wider remit of the role.

About You

Ideally, you will have previous experience in a similar role and environment. As the role is varied, we look for flexibility and adaptability. We also seek:

• Experience in a busy legal/office environment (desirable)
• A Law Degree or LPC (or studying towards) (desirable)
• Team player
• Ability to show initiative and be self-motivated
• Strong organisational and communication skills
• Ability to prioritise tasks effectively
• Good housekeeping skills
• A proactive, 'hands-on' approach to work
• Knowledge of computers and office equipment
• Experience working with spreadsheets and producing MI reports
• A 'will try anything' approach

If you meet our criteria and are enthusiastic and eager to learn, we look forward to your application.

Why work for us

Weightmans is a Top 40 law firm with offices across the UK. Recognised as a leading legal employer and awarded 5th place in Britain’s Top Employers 2025, with top rankings in Chambers UK.

We are proud to be an accredited living wage employer.

Click here to learn more about our achievements, awards, and accreditations.

Independent research highlights that "Weightmans provides exceptional employee conditions, nurtures, and develops talent at all levels."

We are committed to equality and diversity, respecting and recognizing everyone on merit. We encourage applications from all backgrounds and abilities. Please inform us if you need reasonable adjustments during the application process.

Feel free to include your preferred pronouns in your application.

Benefits

• 28 days’ annual leave plus bank holidays (pro-rated for part-time roles)
• Hybrid working with home office equipment
• Healthcare cover/Medicash
• Pension plan
• Life insurance (4x salary)
• Interest-free travel loan scheme
• Employee Assistance Programme including counselling and legal advice
• Discounted gym and dental schemes
• Cycle to work scheme
• Offers and discounts
• Recognition schemes

*Some roles may not be eligible for remote work; confirm with your Recruitment Adviser.

*Benefits for lateral hires and Legal Directors may differ.

Additional Information

• We encourage direct applications and speaking to us first.
• Experience or PQE levels are guidelines; we welcome diverse applicants.
• Background checks are required for employment offers.
• Part-time and job-share applications are welcome.

Recruitment Agency Policy

We work with a preferred supplier list; unsolicited CVs from agencies outside this list may be treated as gifts and not accepted for recruitment.

Eligibility to Work in the UK

Eligibility will be verified at the final stage. Candidates must have the right to work or meet Home Office visa criteria. Those requiring sponsorship should review the Home Office eligibility criteria for a Skilled Worker visa before applying.