Regional Facilities Manager - North

Savills Management Resources; City Of London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Savills plc is seeking a proactive Facilities Management professional to manage allocated branches, ensuring compliance and high service standards. You will coordinate with clients, suppliers, and Landlord representatives, maintain CAFM/Health & Safety systems, and deliver effective contingency planning across sites.

The role demands strong organizational abilities, experience in property management, and NEBOSH/IOSH qualifications.

Qualifications

• Self-motivated and proactive approach to work.
• Excellent organisational and time management skills with flexibility.
• Ability to manage multiple projects with diverse stakeholders.
• Experience and knowledge of achieving high standards in property management.
• Knowledge of service charge budgeting processes and costs.
• NEBOSH or IOSH Managing Safely qualifications.
• Strong overall experience in a similar environment.

Responsibilities

• Take ownership from an FM perspective of allocated branches.
• Ensure Datastation, Elogbooks, and CAFM/Health & Safety systems are up to date.
• Ensure expenditure is incurred within client parameters and documented.
• Coordinate with clients, contractors, and landlords; maintain compliance.
• Visit each branch as required; report and resolve issues.
• Develop contingency plans for site coverage including holidays and sickness.
• Provide handover notes when taking annual leave to the FM Operations Manager.

Skills

Interpersonal skills

Organisational skills

Time management

Project management

Property management

Service charge budgeting

NEBOSH/IOSH qualifications

Industry experience

Job description

Purpose of the Role

To support Occupier and Demised Services in the delivery of high quality management service, for the benefit of Savills clients’ and tenants’.

Key Responsibilities

• Minimum IOSH trained, working towards NEBOSH.
• Take ownership from an FM perspective of an allocated number of branches.
• Ensure that Datastation, Elogbooks, and any other CAFM or Health & Safety systems are up to date.
• Ensure quoted/reactive works raised through the Elogbooks system are dealt with in a timely manner, and all information held on Elogbooks for allocation is accurate.
• Ensure that any parameters set by the client for incurring expenditure, and instructing quoted works are adhered to.
• Where Savills have been made responsible, ensure compliance with all legal and statutory requirements, including Health and Safety.
• Ensure each site on allocation achieves and maintains a target compliance rating as agreed.
• Ensure any actions raised on Datastation are updated on a monthly basis until completion.
• Ensure that checklists (frequency to be decided) are completed and uploaded on to Datastation, within the appropriate timescales.
• Record utility consumption, at all sites and ensure this is recorded on the quarterly checklist.
• Ensure that high site standards, in respect of cleaning, repair and presentation are achieved and maintained at all times, within budget constraints.
• Ensure that all expenditure incurred is payable by the client, and works are not instructed that are the responsibility of third-party managing agents or Landlord.
• Act as liaison between the client and third party management companies and Landlord when required.
• Visit each branch as often as the management contract dictates and report / resolve any issues.
• Develop a close working relationship with site representatives and manage client satisfaction and confidence in Savills service delivery. Ensure that all site representatives have relevant contact details for the Regional Facilities Manager.
• Be available in the event of emergency situations, and if required, to attend property as soon as is possible and report back to relevant stakeholders.
• Attend client sites in suitable attire as dictated by the dress code, ensuring site rules are adhered to with regards to Personal Protective Equipment.
• Evaluate existing contractual relationships and ensure that the service provided by contractors, is in line with the agreed specification. Ensure that any shortcomings in service delivery, are dealt with swiftly and reported back to the FM Operations Manager.
• Advise the FM Operations Manager of any changes in store operations, store closures etc.
• Ensure that all P2Ps are coded in a timely manner via Elogbooks, and allocated tasks are processed via Proactis in a similar timely manner.
• Prepare and implement contingency plans, to ensure adequate and suitable site attendance, including cover for holidays, training and sickness.
• When taking annual leave, ensure handover notes are provided to the FM Operations Manager and cover buddy in a timely and detailed manner for each site.
• Production and co-ordination of information, in line with Savills and client requirements.
• Ensure that line manager is kept fully informed of site issues that will impact on the sites ability to trade.

SECONDARY RESPONSIBILITIES

• As a member of the Savills team, manage and liaise with all management, technical and administration staff, on strategic and operation/service delivery issues.
• Establish and implement best practice, whilst ensuring safe working practices, are complied with at all times.
• Ensure appropriate, clear communication lines are established and maintained with all relevant parties, to include FM Operations Manager, Suppliers and Clients.
• Complete all compulsory training courses, and self-identify training/development needs.
• Take on new sites and efficiently handover sold/lost sites as required.
• The above is not an exhaustive list of duties and you will be expected to perform different tasks as deemed necessary by your changing role within the organisation and the overall business objectives of the organisation.

Skills, Knowledge and Experience

Essential

• Self motivated individual with excellent interpersonal skills.
• Excellent organisational and time management skills with a degree of flexibility.
• Ability to handle a large number of projects with a broad range of customers, suppliers, and property owners.
• Experience and knowledge of achieving high standards in property management.
• Knowledge and understanding in preparation of service charge budgets; ensuring agreed times and costs are adhered to.
• NEBOSH or IOSH Managing Safely qualifications.
• Strong overall experience in a similar environment.

Working Hours - 37.5hrs