Regional EDMS Manager

VINCI Facilities; Rainham; On-site; GBP 45,000 - 65,000; Full time

Job summary

Une entreprise reconnue dans le domaine de la gestion des installations recherche un Regional Document Control Manager. Dans ce rôle, vous serez responsable de la gestion et de l'optimisation de leurs systèmes de gestion documentaire, en travaillant étroitement avec les équipes de projet et en supervisant une équipe de contrôle des documents. Un fort accent est mis sur l'expérience en gestion d'équipe, l'engagement des parties prenantes et les processus d'audit/compliance. L'entreprise propose de nombreux avantages, y compris une formation continue et un congé généreux.

Benefits

Formation et développement supplémentaires

26 jours de congé (+ jours fériés)

Contribution généreuse au pension

Assurance vie

Qualifications

• Expérience avérée dans des projets de construction ou de gestion des installations.
• Compétences en gestion d'équipe.
• Expérience avec des processus d'audit et de conformité.

Responsibilities

• Superviser le déploiement et l'administration de la gestion documentaire.
• Assurer la conformité avec les procédures de gestion documentaire de l'entreprise.
• Diriger une équipe de 8 à 12 Document Controllers.

Skills

Gestion documentaire

Proficience en Aconex

Engagement des parties prenantes

Attention aux détails

Approche proactive

Tools

Viewpoint

Aconex

SharePoint

Job description

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Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care…

Purpose of Role

At VINCI Facilities, we deliver integrated FM and construction solutions across a diverse range of sectors, including Defence, Healthcare, MOJ, and Education. We are looking for a Regional Document Control Manager to join our Building Solutions Team and oversee the successful implementation, compliance, and continuous improvement of our Electronic Document Management Systems across multiple construction contracts in your region.

Job Description

As Regional Document Control Manager, you’ll be the subject matter expert responsible for the management and optimisation of our document control and information management platforms- we are currently migrating from Viewpoint to Aconex. Working closely with project teams, contract leads, and IT colleagues, your mission is to ensure document governance, version control, and audit readiness are consistently maintained whilst managing a team of Document Controllers across the region.

Responsibilities

• Lead Document Control deployment and administration across regional contracts
• Ensure compliance with company and client document control procedures
• Line Manager the Regional Team with responsibility for between eight to twelve Document Controllers
• Support contract mobilisation, onboarding, and training of project teams
• Monitor system usage and drive continuous improvement initiatives
• Collaborate with operational, commercial, and compliance teams to ensure accurate record-keeping

Essential Qualifications/Skills

• Proven experience on construction or FM projects
• Proficient in the platforms such as Viewpoint, Aconex, SharePoint, etc.
• Strong attention to detail and understanding of audit/compliance processes
• Excellent stakeholder engagement and training delivery skills
• A proactive, organised, and tech-savvy approach
• Previous people management experience is desirable, but we are open to an experienced Lead Doc
• Controller looking to step up to the next level

In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.

We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process please contact us directly.

VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.