Recruitment Officer - 420924

Recruitment Officer

Salary: Points 28-30 £26,253.48- £28,226.05 per annum (pro rata)

Hours: 39 hours per week

Closing Date: Thursday, 24th April at 9 am

Location: Remote/home working with requirement to attend meetings and work at The Action Group's Prentice Centre Office in Edinburgh, when required. Travel to this location from home is not covered.

Requirements:

The successful candidate will be a skilled administrator who provides vital support to an organisation committed to no barriers - for all of life. This role is all about ensuring a positive experience for our candidates and employees while maintaining high standards of HR practice.

The successful candidate also requires excellent written and spoken communication skills. They should be organised and flexible as the needs within the HR team can change rapidly. Previous experience in an administrative role is essential but this does not have to have been within an HR context.

About the role

We are looking for someone to join our dynamic Human Resources team in the role of Recruitment Officer. In this role, you will provide a comprehensive and professional recruitment support service to candidates joining The Action Group and to the managers in the organisation who are hiring.

We are a tight knit team of enthusiastic HR practitioners who are committed to the work we do. We are looking for a colleague who is resourceful, takes initiative and has excellent administrative skills including careful attention to detail. We also need someone with strong organisational skills and a passion for customer care.

The Action Group is an Investors in People Platinum Award winning organisation, and we demonstrate our commitment to equality, diversity and inclusion by being a Disability Confident Leader and a proud Stonewall Diversity Champion. The Action Group is accredited as a Living Wage Employer.

Main Purpose

The main purpose of the role is to provide a comprehensive and professional recruitment support service to candidates joining The Action Group and to the managers in the organisation who are hiring. The post holder will work closely with the Recruitment Administrator to ensure a timely, efficient recruitment function and be confident to cover for them as required.

1. Recruitment Duties

To provide effective support for the administration of all recruitment and pre-employment clearances for employees and volunteers across The Action Group, including:

1. Writing initial drafts for job vacancy adverts
2. Working with the Communications Team to ensure the timely posting of adverts both internally and externally
3. Writing shortlisting sheets, interview paperwork and written tests for new roles/vacancies. Collaborating with hiring managers to ensure these are up to date and fit for purpose
4. Collating, updating and distributing recruitment updates for managers
5. Liaising with managers to ensure recruitment processes meet their needs
6. Keeping recruitment records on the Cascade database accurate and up to date
7. Conducting right to work checks as required
8. Requesting and chasing references
9. Co-ordinating and following up on Health Screening and Disclosure and PVG checks
10. Ensuring all recruitment trackers are kept accurate and up to date
11. Participating in the planning and delivery of recruitment events, providing HR support to the Communications Team in creating recruitment materials and application packs
12. Managing the Recruitment Inbox, ensuring incoming queries are responded to in a timely way
13. Supporting recruitment team members to ensure candidates have a positive and consistent experience
14. Assisting with inviting candidates to interview; including updating the interview schedule as necessary
15. Assisting with the administration of written tests
16. Assisting in making provisional job offers to applicants
17. Assisting with processing invoices for payment when needed
18. Assisting with employee references and verifications of employment as required
19. Attending and organising recruitment events.

2. General duties

In addition to the above, your role also requires you to:

1. Carry out duties in accordance with The Action Group standards, policies and procedures.
2. Support Head of HR in the development of the Human Resource department's services.
3. Communicate in a helpful, positive and friendly manner with all internal and external customers of the HR service
4. Support appointed investigating officers in their duties under The Action Group disciplinary standards as and when required.
5. Undertake any other duties as assigned. Whilst the role is positioned within the recruitment team, the HR function works as a team as a whole. There may therefore be the need for the post holder to help occasionally with a task not directly linked to recruitment.

4. Confidentiality

High standards of confidentiality are required in relation to the roles, tasks and responsibilities described above.

5. Support & Reassurance Received

The post holder will regularly meet their line manager for support & reassurance meetings as outlined in The Action Group's support & reassurance policy.

6. Amendments

This job description is not intended to be exhaustive and the post holder may be required to perform other duties on occasion.

This job description may be amended following discussions with the post holder and with approval from the Head of HR.