Recruitment Coordinator (Maternity Cover)

King's College London; City of Westminster; Hybrid; GBP 35,000 - 38,000; Full time

Job summary

King's College London is seeking a Recruitment Administrator to provide high‑volume recruitment support across faculties. You will issue accurate contractual correspondence, conduct pre-employment checks, and onboard new starters to payroll, in collaboration with Recruitment Advisors.

This fast paced role requires meticulous attention to detail, excellent Microsoft Office skills, and the ability to manage multiple priorities while maintaining quality service.

Qualifications

• Educated to A level standard with proficiency in English and Mathematics.
• Strong attention to detail with high accuracy in delivery of work.
• Strong Microsoft Office skills, particularly Excel, Outlook and Word.
• Strong organisational skills and ability to manage large workloads independently.
• Experience of delivering multiple priorities and working under pressure to tight deadlines.
• Experience providing high volume recruitment administration.
• High level of interpersonal and communication skills and an ability to work and communicate effectively with a diverse range of people.

Responsibilities

• Provide administrative support for the recruitment process.
• Issue accurate contractual correspondence and store on HR files/systems.
• Conduct accurate pre-employment checks and onboard new starters to payroll.

Skills

Attention to detail

Microsoft Office

Excel

Outlook

Word

Organisational skills

Communication skills

HR recruitment administration

Time management

Education

A levels or equivalent with English & Mathematics

Job description

The central HR Recruitment team offers extensive support for all recruitment processes across academic, research and professional services vacancies. Our philosophy is simple: facilitate an effective and professional recruitment and selection process to attract the best talent from around the globe and provide them with an environment where they can flourish. The team processes high volumes of recruitment with thousands of requests being completed each year by the team. We take these requests through the recruitment journey from advertising, shortlisting, and interviewing; to preparing offer documentation and contracts, carrying out pre-employment checks, and commencing the employment records for the new staff members of King's College London. At the core of the work that we do is our aim to always provide a fair, open, and transparent recruitment process for everyone involved and a positive experience for candidates and hiring managers alike.

About the role

The purpose of this role is to provide administrative support for the recruitment process at King's in collaboration with the relevant Recruitment Advisor. This role will work closely with a Recruitment Advisor to manage the recruitment of an allocated faculty/school/directorate of the University and the administrative tasks associated with the recruitment process. This is a fast paced, high volume administrative role and strong attention to detail and organisational skills will be required to be successful in this role. You will be responsible for ensuring that accurate contractual correspondence is issued to candidates and stored appropriately on HR files/systems, conducting accurate and timely pre-employment checks, and onboarding new starters to the payroll system. You will also be responsible for providing responses to recruitment related requests and queries using our internal communication platforms to track/respond to queries within agreed service level timeframes. The role is hybrid and the role holder will be expected to attend the office in Lavington Street (Southwark) as well as travelling to other King's campuses in line with business needs. This is a full time (35 hours per week) role and successful candidates will be offered a fixed term contract until 17/10/2027 or until the return of the substantive post holder.

The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension. We are committed to free speech and to academic freedom, believing that our foundational purpose as a university, is to create spaces where a wide range of ideas, including ideas that are controversial, can be discussed and debated, and where members of our community can express lawful views without fear of intimidation, harassment or discrimination. When engaging in the robust exchange of ideas, we ask that our community is mindful of our Dignity at King's guidance.

Artificial intelligence (AI) is evolving rapidly, and we recognise its growing role in professional work. Applicants may use AI tools to support preparation of their application, for example to research the role or structure written responses. However, applications must reflect the applicant's own work and experience. AI tools should not be used during interviews or assessment activities unless this has been agreed in advance as a reasonable adjustment. Further guidance on the use of AI in recruitment can be found.

We reserve the right to close adverts early due to the volume of applications we receive. While the closing date may change, all adverts will close at 23:59 to allow sufficient time for applications to be submitted on that day.

Interviews are due to be held on 15th October.

Essential criteria

• Educated to A level standard (or equivalent) with proficiency in English and Mathematics
• Strong attention to detail with high levels of accuracy in delivery of work
• Strong Microsoft Office skills, particularly Excel, Outlook and Word
• Strong organisational skills and the ability to manage large workloads independently
• Experience of delivering multiple priorities and working under pressure to tight deadlines
• Experience providing high volume recruitment administration
• High level of interpersonal and communication skills and an ability to work and communicate effectively with a diverse range of people

Desirable criteria

• Knowledge of HR/ Recruitment best practice and previous experience of working within a HR/ Recruitment setting
• Knowledge higher education policies and previous experience of working in a higher education or comparable setting

King's College London is an internationally renowned university delivering exceptional education and world-leading research. The Human Resources directorate is proud to work with the King's community to provide academic and professional excellence and an outstanding educational experience for our students. At King's, we believe that the diversity of our community and a culture that is welcoming, open, inclusive and collaborative, are great strengths of the university.

Grade and Salary : £34,713 - £38,127 per annum, including London Weighting Allowance Job ID : 159785