Recruitment Coordinator

Broadridge; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Broadridge is seeking a Recruitment Coordinator to act as a liaison between candidates, recruiters, and hiring teams, coordinating interviews through offer and onboarding. The role focuses on delivering first-class service, maintaining the ATS, and supporting background checks and reporting.

You will manage onboarding for UK hires, collaborate with IT and Payroll, and ensure a smooth experience for candidates and stakeholders across Europe.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.
• Minimum 18 months of experience in HR, Talent Acquisition, or HR Administration.
• Strong organizational and time management skills with the ability to manage multiple tasks.
• Ability to handle sensitive and confidential information with discretion.
• Experience with ATS or HRIS and Microsoft Office Suite.

Responsibilities

• Coordinate interviews with candidates, recruiters and hiring teams through to offer.
• Manage the Applicant Tracking System, report on vacancies, and support onboarding.
• Conduct background and reference checks and prepare documentation for benefits.
• Coordinate Day One onboarding for UK hires and liaise with IT and Payroll.
• Draft monthly vacancy reports and ensure compliance with European policies.

Skills

Organizational skills

Time management

Communication skills

Discretion with information

Interpersonal skills

Multi-time zone scheduling

Education

Bachelor’s degree in HR or related field

Tools

ATS

HRIS

Microsoft Office

Job description

At Broadridge, we’ve built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.

Role overview

We are looking for a confident, enthusiastic individual to join our dynamic Human Resources team as a Recruitment Coordinator. Your primary duty is to act as a liaison between the candidate, recruiter and hiring team to coordinate interviews through to offer and during the onboarding process.

This position will ensure first in class customer service internally and a positive candidate experience externally. Additional responsibilities include managing the Applicant Tracking System (ATS), reporting support and managing the background screening processes with external vendor.

You must be comfortable working in a fast-paced, matrixed environment that relies upon partnership, collaboration and effective communication.

Responsibilities:

• Work with talent acquisition partners on talent profiling and recruitment planning
• Manage candidate status, including interview scheduling, monitoring of applicant technical assessments and booking meeting rooms for in-person interviews
• Maintain regular communication with applicants, hiring managers and key stakeholders, keeping all parties informed of status of hire at each stage
• Notify unsuitable candidates after interview. Initiate the new joiner onboarding process, including conducting background and reference checks, monitoring pre-employment requirements, and preparing necessary documentation for company and statutory benefits.
• Coordinate onboarding with new hires and notify key stakeholders / departments ensuring smooth onboarding
• Review and update the onboarding policies for countries in Europe
• Draft & submit monthly reports on vacancies in line with local requirements
• Support the applicant tracking system (ATS) by organizing candidate data (e.g., resumes, assignments, and contact details) and building talent pools for identified roles
• Source candidates for appropriate roles when needed
• Conduct right to work checks in line with local legislation and company policy.
• Coordinate Day One onboarding activities for UK new starters, including completion of right to work checks and HR induction sessions both in person and virtually
• Liaise with IT and Payroll teams to ensure all relevant induction activities are arranged

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field
• Minimum 18 months of experience in HR, Talent Acquisition, or HR Administration (internship experience considered)
• Strong organizational and time management skills with the ability to manage multiple tasks simultaneously
• Ability to handle sensitive and confidential information with discretion
• High attention to detail and accuracy in documentation and record-keeping
• Highly organized; can plan own time and plan recruitment activities
• Excellent communication and interpersonal skills (written and verbal) with the ability to interact professionally with candidates and senior managers or key stakeholders
• Experience arranging meetings / interviews across multiple time zones
• Familiarity with Applicant Tracking Systems (ATS) and HRIS platforms
• Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint)
• Basic knowledge of employment documentation processes in United Kingdom and other European countries is an advantage

We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company and ultimately a community that recognizes and celebrates everyone’s unique perspective.

Use of AI in Hiring

As part of the recruiting process, Broadridge may use technology, including artificial intelligence (AI)-based tools, to help review and evaluate applications. These tools are used only to support our recruiters and hiring managers, and all employment decisions include human review to ensure fairness, accuracy, and compliance with applicable laws. Please note that honesty and transparency are critical to our hiring process. Any attempt to falsify, misrepresent, or disguise information in an application, resume, assessment, or interview will result in disqualification from consideration.