Recruitment Coordination Lead

Bauer Media Group Heinrich Bauer Verlag KG; London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading company in the media sector is looking for a Recruitment Coordination Lead to enhance their hiring processes. This role offers the opportunity to lead a talented team while ensuring a positive experience for candidates. Ideal for someone with a passion for human resources and a knack for organization, you will manage interview logistics and candidate communications effectively. Join a vibrant team committed to service excellence and continuous improvement in a fast-paced environment.

Qualifications

• 3 years coordination or administrative experience, preferably in recruitment or HR.
• At least 2 years in a people management or team lead capacity.
• Proactive, adaptable, eager to grow in recruitment.

Responsibilities

• Lead, coach, and develop a team of Talent Acquisition Coordinators.
• Manage end-to-end scheduling of interviews across global time zones.
• Maintain accurate candidate records in the ATS.

Skills

Attention to detail

Time management

Organizational skills

Communication

Tools

Google Calendar

Outlook

Zoom

Teams

ATS systems

Job description

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As a Recruitment Coordination Lead, you will be the backbone of the hiring process—ensuring smooth, timely, and positive experiences for both candidates and interviewers. In this highly collaborative role, you’ll work closely with recruiters, hiring managers, and cross-functional teams to manage interview logistics, maintain accurate candidate records, map market insights, and support the day-to-day operations of the Talent Acquisition team.

This is a fantastic opportunity for someone who thrives in a fast-paced environment, is passionate about people, and is looking to build a career in recruitment or HR.

Your Responsibilities:

• Lead, coach, and develop a team of high-performing Talent Acquisition Coordinators
• Set clear goals and performance expectations while creating opportunities for individual growth and career progression
• Foster a collaborative, engaged team culture focused on service excellence and continuous improvement
• Manage the end-to-end scheduling of phone, virtual, and in-person interviews across global time zones
• Coordinate with candidates, hiring managers, and interviewers to ensure seamless logistics and communication
• Prepare and share interview confirmation details, including calendar invites, video links, and candidate information
• Serve as a key point of contact for candidates, ensuring timely updates and a welcoming experience throughout the interview journey
• Gather candidate availability, send confirmations, and handle last-minute changes with efficiency and care
• Maintain accurate and up-to-date candidate records in the ATS
• Assist with job postings, offer letter preparation, market mapping & insights, and general recruitment documentation as needed
• Identify and support opportunities to improve scheduling tools, templates, and workflows for better team efficiency

Your Profile:

• 3 years of coordination or administrative experience, preferably within recruitment, HR, or a fast-paced corporate environment, with at least 2 years in a people management or team lead capacity
• Exceptional attention to detail, time management, and organizational skills
• Strong written and verbal communication skills, with a customer-service mindset
• Comfortable juggling multiple priorities and working across different time zones
• Proficient with calendar tools (Google Calendar/Outlook), video platforms (Zoom/Teams), and ATS systems (., Success Factors, Greenhouse, Ashby, Workday)
• Proactive, adaptable, and eager to learn and grow in the recruitment space