Recruitment Assistant

NHS National Services Scotland; Glasgow; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading healthcare organization in Glasgow is seeking a Recruitment Assistant to provide administrative support within the recruitment team. The role involves managing recruitment processes, arranging interviews, and providing exceptional customer service to job applicants and hiring managers. Successful candidates should demonstrate strong organizational skills and the ability to thrive in a busy office environment.

Qualifications

• Ability to work effectively in a busy environment.
• Strong communication and interpersonal skills.
• Good organizational skills and attention to detail.

Responsibilities

• Provide recruitment administrative support in a team.
• Handle recruitment administration transactions.
• Arrange interviews and follow up on pre-employment checks.

Skills

Customer service

Communication skills

Organizational skills

Proficiency in Microsoft Office

Tools

Jobtrain

Microsoft Office

Excel

Job description

Join NHS Greater Glasgow and Clyde’s Recruitment Team

We have an opportunity for a Recruitment Assistant to join our team.

We are seeking applications from individuals who are customer orientated and who enjoy providing a first class service to job applicants and managers. The role is highly varied, handling recruitment administration transactions across all NHS job families.

The successful candidate will provide an effective recruitment service in line with NHS Recruitment policies and Standard Operating Procedures.

About the role

As a Recruitment Assistant, you will be providing recruitment administrative support as part of an integrated central recruitment processing team handling a wide range of tasks, from setting up vacancies and advertising posts, arranging interviews and following up pre-employment checks whilst providing excellent customer service.

As Scotland’s largest NHS Board we are an extremely busy operational support function and on a daily basis our Recruitment team will handle extremely high volumes of both email and telephone communications.

About you

We are seeking applications from individuals who can demonstrate an ability to work effectively in a busy environment whilst maintaining calm under pressure. With a patient and caring nature, willing to go ‘that extra mile’ to support job applicants to overcome any barriers throughout the recruitment process.

You must be well organised, a proactive team player with excellent customer service and communication skills whilst able to work in an extremely busy and fast paced environment.

On a day to day basis you will use a range of electronic systems such as the recruitment IT system Jobtrain, as well as programs such as Microsoft Office, Outlook and Excel. Candidates must have good computer and keyboard skills with the ability to create and analyse reports and use spreadsheets. Proficient knowledge of software including Word and Excel is essential.

As this post will bring you into direct contact with job applicants, NHS Greater Glasgow and Clyde’s service hiring managers and their staff supporting recruitment and selection it is essential that you can evidence excellent communication (written and verbal) listening and interpersonal skills.

If you believe you have the necessary knowledge, skills and experience required for this role then we look forward to receiving your application.

Why NHSGGC?

As Scotland’s largest health board, NHSGGC serves over 1.14 million people and employs around 40,000 staff. You’ll be part of a dynamic Recruitment Service that plays a key role in supporting our clinical and non-clinical services across Acute, Mental Health, Community and Corporate areas.

This is a great opportunity to grow your recruitment administration skills in a supportive and fast-paced environment.

Additional Information

• This role is primarily office-based, with some flexibility depending on service needs
• You may be required to travel occasionally to other NHSGGC sites
• Full training on NHS Scotland recruitment systems and processes will be provided

Informal Contact: Recruitment Lead- [e-mail] & Senior Lead Recruiter- [e-mail]

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs

This role does not meet the eligibility criteria for a Skilled Worker visa or a Heath and Care Worker visa. NHS Greater Glasgow and Clyde (NHSGGC) is unable to provide candidates or employees with a Certificate of Sponsorship (CoS).

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.