Recruitment Advisor

NHS National Services Scotland; Glasgow; On-site; GBP 25,000 - 30,000; Full time

Job summary

A major health services provider in Glasgow is seeking a motivated Recruitment Advisor to support high-volume recruitment across its health board. The ideal candidate should possess strong administrative skills, attention to detail, and experience in a recruitment or HR context. This position offers a chance to grow skills in a dynamic recruitment environment while ensuring compliance with NHS standards.

Benefits

Full training on NHS recruitment systems

Dynamic work environment

Qualifications

• Strong administrative experience in a process-driven environment.
• Experience handling confidential information with data protection regulations.
• Desirable experience using recruitment systems.

Responsibilities

• Deliver day-to-day recruitment administration for a defined portfolio.
• Support and guide hiring managers during the recruitment journey.
• Manage a personal caseload of recruitment activity.

Skills

Organisational skills

Attention to detail

Interpersonal skills

Microsoft Office proficiency

Education

Experience in recruitment or HR administration

Tools

Jobtrain

eESS

Job description

Join NHS Greater Glasgow and Clyde’s Recruitment Team

We are looking for a motivated and well-organised Recruitment Advisor to join our team, supporting a high-volume caseload of recruitment activity across our health board.

This Band 3 role is ideal for someone with strong administrative experience who enjoys working within a process-driven environment and is passionate about providing excellent service to both internal teams and job applicants.

About the Role

You will be responsible for delivering day-to-day recruitment and selection administration for a defined portfolio of vacancies. This includes processing permanent, temporary, fixed term, bank, locum, honorary, and volunteer appointments.

You will provide support and guidance to hiring managers throughout the recruitment journey, ensuring that all activity complies with NHS Scotland and NHSGGC standards, employment legislation and data protection requirements.

Key Duties:

• Manage a personal caseload of recruitment activity via the NHS Scotland national ATS (Jobtrain)
• Create vacancies, monitor applications, and assist with interview arrangements
• Carry out pre-employment checks including references, PVG/Disclosure Scotland, occupational health and professional registration verification
• Issue conditional and unconditional offers and prepare contracts using standard templates
• Liaise with hiring managers to ensure timelines and recruitment procedures are followed
• Maintain accurate records and ensure timely data entry across recruitment and HR systems (e.g. Jobtrain, eESS)
• Respond to recruitment-related queries from applicants and managers in line with service performance standards
• Support recruitment events (e.g. job fairs, open days) as required
• Ensure all recruitment documentation is stored and handled in line with GDPR and NHSGGC policies

About You

To be successful in this role, you’ll need to demonstrate:

• Excellent organisational and time management skills
• Attention to detail and ability to work to deadlines in a busy, process-driven environment
• Good working knowledge of Microsoft Office (Word, Excel, Outlook)
• Strong interpersonal skills with the ability to communicate effectively with a range of stakeholders
• Experience of handling confidential information and working in line with data protection regulations
• Previous experience in recruitment or HR administration is highly desirable
• Experience using recruitment or HR systems (e.g. Jobtrain, eESS) is an advantage

Why NHSGGC?

As Scotland’s largest health board, NHSGGC serves over 1.14 million people and employs around 40,000 staff. You’ll be part of a dynamic Recruitment Service that plays a key role in supporting our clinical and non-clinical services across Acute, Mental Health, Community and Corporate areas.

This is a great opportunity to grow your recruitment administration skills in a supportive and fast-paced environment.

Additional Information

• This role is primarily office-based, with some flexibility depending on service needs
• You may be required to travel occasionally to other NHSGGC sites
• Full training on NHS Scotland recruitment systems and processes will be provided

Informal Contact: Recruitment Lead- [e-mail] & Senior Lead Recruiter- [e-mail]

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs

This role does not meet the eligibility criteria for a Skilled Worker visa or a Heath and Care Worker visa. NHS Greater Glasgow and Clyde (NHSGGC) is unable to provide candidates or employees with a Certificate of Sponsorship (CoS).

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.