RECORDS & INFORMATION ANALYST

Cyngor Caerdydd/Cardiff Council; Cardiff; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Cardiff Council is seeking a Records & Information Analyst to lead records management and digitisation activities across the Council and provide specialist support to major corporate programmes and service improvement projects.

The role is based at County Hall with hybrid working available; you will implement compliant retention and archiving, produce training, and ensure governance compliance across records and data protection requirements.

Qualifications

• Knowledge of records management principles, retention and disposal processes, and information lifecycle management.
• Experience of undertaking information audits, records reviews or records rationalisation projects.
• Experience supporting digitisation or information management projects.
• Ability to analyse information, identify risks and develop practical solutions.
• Strong communication and stakeholder management skills.
• Experience developing guidance, procedures or training materials.
• Highly organised and self-motivated, with the ability to manage competing priorities.
• Understanding of relevant legislation and standards relating to information governance and records management

Responsibilities

• Lead the Council’s Records Management and Digitisation Service, providing specialist advice to support transformation, accommodation and digital programmes.
• Undertake information audits, appraisal and disposal activities, identifying records for retention, digitisation, archiving or secure destruction.
• Develop and implement compliant retention, disposal and archiving arrangements in line with legislation, Council policies and records management standards.
• Produce guidance, training and support to promote good records and information management practices across the organisation.
• Support compliance with records management, information governance, Freedom of Information and data protection requirements.
• Work collaboratively with services and project teams to improve information management, reduce information risks and contribute to wider Information Governance activities.
• Involves leadership of the Council's Records Management and Digitisation Services.
• Opportunity to support some of the Council's most significant transformation programmes

Skills

Records management

Information governance

Digitisation

Stakeholder management

Training materials

Project support

Job description

The Information Governance Section supports the Council to meet its statutory responsibilities relating to records management, information governance, data protection, transparency and information security. Effective records and information management are essential to ensuring the Council can deliver services efficiently, comply with legal and regulatory requirements, and support good decision-making.

The Council is currently undertaking a number of significant transformation programmes, including accommodation rationalisation, digital transformation and service modernisation initiatives. These programmes require specialist records management expertise to ensure information assets are identified, reviewed, retained, digitised, archived and disposed of appropriately.

This role will play a key part in supporting these programmes and establishing a sustainable, modern approach to records and information management across the organisation.

About the job

We are seeking a Records & Information Analyst to lead records management and digitisation activities across the Council and provide specialist support to major corporate programmes and service improvement projects.

In this role, you will:

• Lead the Council’s Records Management and Digitisation Service, providing specialist advice to support transformation, accommodation and digital programmes.
• Undertake information audits, appraisal and disposal activities, identifying records for retention, digitisation, archiving or secure destruction.
• Develop and implement compliant retention, disposal and archiving arrangements in line with legislation, Council policies and records management standards.
• Produce guidance, training and support to promote good records and information management practices across the organisation.
• Support compliance with records management, information governance, Freedom of Information and data protection requirements.
• Work collaboratively with services and project teams to improve information management, reduce information risks and contribute to wider Information Governance activities.
• Involves leadership of the Council's Records Management and Digitisation Services.
• Opportunity to support some of the Council's most significant transformation programmes

The role is:

• Based at County Hall with hybrid working available.

What We Are Looking For From You

We are looking for:

• Knowledge of records management principles, retention and disposal processes, and information lifecycle management.
• Experience of undertaking information audits, records reviews or records rationalisation projects.
• Experience supporting digitisation or information management projects.
• Ability to analyse information, identify risks and develop practical solutions.
• Strong communication and stakeholder management skills.
• Experience developing guidance, procedures or training materials.
• Highly organised and self-motivated, with the ability to manage competing priorities.
• Understanding of relevant legislation and standards relating to information governance and records management

This vacancy is suitable for post share.

This post is temporary until 31/03/2028.

Internal candidates who wish to apply for this position on a secondment basis must obtain approval prior to application using Form SEC1 (4.C.081). Requests may only be approved by the relevant Director/ Assistant Director/ Chief Officer or senior nominated officer graded no lower than OM2 or in the case of schools based staff the Headteacher / Governing Body.

We understand you might use AI and other resources for your application; however, please ensure all information you provide is factually accurate, truthful, original and does not include ideas or work that is not your own.

We welcome applications in both English and Welsh. Applications received in Welsh will not be treated less favourably than English applications.

Please note the Council does not accept CV’s. When completing the supporting information section of your application, please ensure you refer to the below located on our website :

Important information you need read in order to complete your application: -

Job Category Other

Department Finance

Working Pattern/Contract Type Full Time Temporary