Reconciliation Executive

HSS ProService Marketplace; Stretford; Hybrid; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Holiday entitlement

Birthday day off

Healthcare cashback

Hybrid working

Onsite gym

Training & development

Perks discounts

Holiday Buy

Job summary

HSS ProService is seeking a Reconciliation Executive to ensure accurate customer contract data and timely invoicing. You will reconcile data across multiple systems, analyse contracts for discrepancies, and drive corrective actions with Finance, Operations and suppliers.

The role emphasizes ownership, problem-solving and collaborating with internal teams. You will work in a flexible, hybrid environment, leveraging advanced Excel skills and a detail-oriented approach to improve data integrity and

Qualifications

• Experience in reconciliation, finance or data analysis in an analytical role.
• Strong analytical and problem-solving skills to identify root causes.
• Attention to detail and accuracy with large data sets.
• Advanced Excel skills and experience across multiple systems.
• Excellent communication and stakeholder collaboration abilities.
• Organised, proactive and able to manage multiple priorities.

Responsibilities

• Conduct monthly reconciliation of customer contract data across multiple systems.
• Analyse contract information including rates, quantities, hire periods and charges to identify discrepancies.
• Investigate data variances and determine root causes including system/process issues.
• Collaborate with suppliers, Finance, Operations and internal stakeholders to resolve discrepancies.
• Manage corrective actions through to completion within agreed timescales.
• Validate reconciled data and sign-off to support timely monthly invoicing.
• Maintain data integrity across systems and document adjustments for audit.
• Identify recurring trends and opportunities to improve processes and efficiency.

Skills

Reconciliation

Finance

Data analysis

Excel

Communication

Attention to detail

Organization

Tools

VLOOKUPs

Pivot Tables

Job description

A Typical Day As a Reconciliation Executive

No two days look exactly the same here, and that’s part of what makes it work. As a Reconciliation Executive, you’ll play a key part in keeping things moving for our customers, suppliers and The Pros around you. You’ll take ownership, solve problems properly, and work with people across the business to make things simpler, faster and better. You’ll be trusted to get stuck in, make decisions, and see things through.

What you’ll be doing

• Conduct monthly reconciliation of customer contract data across multiple systems, ensuring accuracy and consistency.
• Analyse contract information including rates, quantities, hire periods, equipment and charges to identify discrepancies.
• Investigate data variances and determine root causes, including system issues, process failures and manual errors.
• Work closely with suppliers, Finance, Operations and internal stakeholders to resolve data discrepancies.
• Manage corrective actions through to completion, ensuring issues are resolved within agreed timescales.
• Validate reconciled data and provide sign-off to support accurate and timely monthly invoicing.
• Maintain data integrity across systems, ensuring all adjustments are documented and audit compliant.
• Identify recurring trends and process improvement opportunities, helping to prevent future discrepancies and enhance operational efficiency.

What you’ll bring

We’re looking for someone who knows how to get things done and works well with others to make it happen.

• Experience in reconciliation, finance, data analysis or a similar analytical role.
• Strong analytical and problem-solving skills, with the ability to investigate discrepancies and identify root causes.
• Exceptional attention to detail and accuracy when working with large volumes of complex data.
• Advanced Microsoft Excel skills, including VLOOKUPs and Pivot Tables, and confidence working across multiple systems.
• Excellent communication and relationship-building skills, with the ability to collaborate effectively with internal teams and external partners.
• A highly organised and proactive approach, able to manage multiple priorities, meet deadlines and drive issues through to resolution.

Most importantly, you’ll bring the mindset of a Pro:

• You take ownership
• You communicate clearly
• You work collaboratively
• You look for better ways to do things
• You see things through properly

What you’ll get back

• 25 days holiday plus bank holidays
• Your birthday off every year to spend how you want
• Healthcare Cashback Plan with money back on things like dentists, opticians and sports massages
• Flexible and hybrid working
• Free onsite gym at head office
• Training and development opportunities to keep growing your skills and career
• Discounts and cashback through our perks platform
• Flexible benefits including Holiday Buy

What it’s like here

At HSS ProService, we’re here to take the friction out of hire.

We’ve built a smarter, faster way for businesses to get the tools, equipment and materials they need. We connect customers with trusted suppliers through one simple online marketplace.

But what really makes it work is our people. The Pros.

The ones who step in, solve problems, keep things moving and make life easier for customers and each other.

We use technology, teamwork and bold thinking to make things simpler, clearer and better every day.

The Pros here are Progress Makers, Professionals, Problem Solvers and Proud of the work they do. People who take ownership, back each other, speak honestly and keep things moving.

That Means

• Say it. Own it. See it through.
• Bring in the people power.
• Be straight, be clear.
• Recognise the graft.

No big egos. No overcomplicated processes. Just good people doing good work together.

Different Perspectives, One Platform

We’re not all the same, and that’s what makes us stronger.

Great ideas come from different people, different experiences and different ways of thinking.

Whether you’re starting out, changing careers or looking for your next move, if you’ve got the skills and the drive, we want to hear from you.

If you have questions about the role or recruitment process, email [e-mail] and one of the team will help you out.

We’re on it. Together.

Always making it better.

We’re building a revolution!

Big ideas. Smart tech. Great people.

We’re building something new and having fun doing it. If you’ve got ideas, energy, and up for a challenge, you’ll fit right in.