Reconciliation Analyst

Poole Bay Holdings; Poole; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

25 days holiday

Enhanced Maternity pay

enhanced Paternity pay

Gym membership after 1 year

Free parking

Community charity day

PBH merchandise

Discount at local gym

Staff training and development

Job summary

Poole Bay Holdings is seeking a Reconciliation and Process Analyst to join our Finance team in Poole. You will own daily, weekly and monthly balance sheet reconciliations across multiple entities and investigate variances, documenting procedures and driving improvements to prevent recurrence.

You will work with colleagues in Finance and other departments, map business processes, and identify opportunities to automate repetitive tasks, while maintaining clear reconciliation schedules and

Qualifications

• A relevant finance qualification, or study towards one.
• Excellent attention to detail and a methodical approach.
• Strong Excel skills and ability to work with large data sets.
• Experience documenting or improving finance processes.

Responsibilities

• Complete daily, weekly and monthly balance sheet reconciliations across multiple entities.
• Reconcile bank, credit card, PayPal, Amazon and stock balances.
• Investigate differences and trace transactions to source records.
• Document processes, checks and steps to resolve differences.
• Identify automation opportunities to improve efficiency and reliability.

Skills

Attention to detail

Methodical

Excel skills

Process documentation

Automation awareness

Communication

Time management

Independence

Education

Finance qualification or study towards one

Tools

Microsoft Excel

Job description

We are a leading UK B2B eCommerce and catalogue marketer with product marketing expertise across a wide range of health, safety, and facilities products.

Poole, Dorset (onsite) Working pattern: Monday – Friday 9:00 until 17:00 Main Purpose

We are looking for an energetic and curious Reconciliation and Process Analyst to join our Finance team. You will own a varied programme of daily, weekly and monthly balance sheet reconciliations across our manufacturing and ecommerce businesses. The work offers broad exposure to the finance function and the wider business. When figures do not agree, you will investigate what happened and work with colleagues to correct errors at source so they do not recur. You will document how processes work, spot repetitive tasks that could be automated and help make our ways of working more reliable and efficient.

Duties and Responsibilities

Day to day responsibilities

• Complete daily, weekly and monthly balance sheet and control account reconciliations across multiple entities, working accurately through a high volume of data.
• Reconcile a varied range of accounts, including bank, credit card, PayPal, Amazon and stock related balances as required.
• Investigate differences by tracing transactions through systems and source records, keeping clear evidence of findings and outstanding items.
• Work with colleagues in Finance and other departments to correct errors at source and confirm that the underlying issue has been resolved.
• Spot patterns in recurring differences, understand their causes and suggest changes that prevent the same errors happening again.
• Document how reconciliations are performed, including the information used, key checks and steps for resolving differences.
• Assist in mapping and documenting the business processes and system handoffs that feed transactions into control accounts, working with colleagues to find where errors arise and where improvements or automation could prevent them.
• Maintain accurate reconciliation schedules and follow up outstanding items promptly, escalating significant or persistent issues to the Finance Manager.
• Support the month end close and take part in related finance work, building an understanding of the different businesses and how their transactions flow through the accounts.

Communication & Stakeholder Management

• Build effective working relationships across Finance, manufacturing, ecommerce and other teams to gather information and resolve issues.
• Explain reconciliation findings, outstanding items and proposed fixes clearly to the Finance Manager and the colleagues involved.

Process Documentation and Automation

• Document and maintain clear procedures for each reconciliation, including its data sources, timing, key checks and steps for resolving differences.
• Identify repetitive manual tasks and process gaps that could be simplified or automated and propose practical improvements.
• Help test agreed process changes, check the accuracy of their outputs and update the documentation to reflect the new way of working.

Person Specification

Qualifications

• A relevant finance qualification, or study towards one [Desirable]

Skills

• Excellent attention to detail and a methodical approach to checking figures and following up differences [Essential]
• Enthusiasm and curiosity to ask questions, investigate discrepancies and solve problems [Essential]
• Ability to organise a varied workload and meet daily, weekly and monthly deadlines [Essential]
• Clear communication and confidence working with colleagues across different teams [Essential]
• Good Microsoft Excel skills and confidence working with large sets of data [Essential]
• A process-oriented approach and ability to write clear, repeatable procedures [Essential]
• Appetite to improve processes and identify repetitive work that could be automated [Essential]
• Able to work independently on own initiative, making recommendations for change, where appropriate [Essential]

Knowledge

• Understanding of accounting and reconciliation principles [Essential]
• Awareness of financial controls and the need for accurate supporting records [Essential]
• Strong understanding of confidentiality especially in the context of employee and company sensitive data [Essential]

Experience

• Experience in a finance or accounts support role involving reconciliations [Essential]
• Experience investigating differences and following issues through to resolution [Essential]
• Experience documenting or improving finance processes [Desirable]
• Experience with Amazon, PayPal or other online payment platforms [Desirable]
• 25 days holiday per annum (including Christmas closure) rising to 26 days after 5 years and 27 days after 10 years, plus bank holidays (pro-rated for part-time staff)
• Enhanced Maternity pay
• Enhanced Paternity pay
• £200 per annum for health and wellbeing activity / gym membership (after 1 year of service)
• Voucher awards for ideas
• Quarterly prize draw (after 1 years service)
• Social committee organising departmental events and activities
• Summer BBQ and/or Christmas party for whole company and partners
• Free parking
• Community / Charity day with line manager approval after successful probation
• Opportunity to get involved with events and initiatives to support local charities
• 1 piece of PBH branded merchandise as a welcome / thank you for being part of the PBH team!
• 10% discount at a local independent gym
• Ongoing support, development and training in line with needs of the role and business.
• Financial support to cover cost of specialist eyesight tests for DSE users & glasses for DSE use (including frames that cost up to £50)
• Auto-enrolment for eligible staff – 8% Pension with NowPensions (3% Employer & 5% Employee on qualifying earnings)