Receptionist Operations Assistant

Larbey Evans Ltd; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

An established industry player is seeking a Reception & Operations Assistant to enhance their London office. This role offers a unique blend of client-facing responsibilities and essential business support tasks, ensuring smooth daily operations. You will be the first point of contact for clients, manage schedules, and assist with various administrative duties. With a focus on exceptional client service, this position provides an exciting opportunity to thrive in a dynamic legal environment. The firm offers a competitive salary and excellent benefits, making it an attractive place to develop your career.

Benefits

25 days annual leave

Gym membership contribution

Season ticket loan

Qualifications

• 2+ years of reception/front of house experience in a law firm.
• Strong technical knowledge of MS Office and switchboard systems.

Responsibilities

• Greet clients, manage conference room schedules, and assist with secretarial duties.
• Organize meetings, travel arrangements, and manage office events.

Skills

Reception experience

Front of house skills

MS Office (Word, Outlook, Excel)

Switchboard systems knowledge

Organizational skills

Communication skills

Job description

Reception & Operations Assistant

US law firm who are renowned for their international focus are hiring a Reception & Operations Assistant to join their London office on a permanent basis, providing unrivalled client service in the heart of the City.

• Salary to £30,000
• Office based
• 09:00-18:00 working hours
• Excellent employee benefits including 25 days annual leave, gym membership contribution, season ticket loan etc.!

This is a versatile role which combines front of house responsibilities as well as general business support, blending client facing interaction with general office support function activities ensuring day-to-day operational tasks are fully supported.

Reception & Operations Assistant Key Responsibilities:

• Meet and greet all clients at their reception area
• Manage and maintain schedules for all conference rooms, internal meeting rooms and visitor offices including any delivery and removal of catering orders
• Regularly checks stock of stationery cupboards, reprographics area, staff kitchen and conference rooms
• Assist with secretarial duties such as organisation and coordinate meetings, travel arrangements and diary management
• Book taxis and set up conference calls
• Assist with the planning and running of office social and client events
• Manage incoming and outgoing post, including booking couriers
• Assist with billing processes and finance related admin as requested

Reception & Operations Assistant Key Skills & Requirements:

• 2 years+ reception / front of house experience from a law firm
• Strong technical knowledge of MS Office (Word, Outlook, and Excel) and switchboard systems
• Enjoy working in a busy and fast paced environment