Receptionist / Office & H&S Coordinator

KMK Recruitment Limited; City Of London; On-site; GBP 10,000 - 40,000; Full time

Job summary

A leading Private Equity firm in the West End is seeking a polished Receptionist / Office & H&S Coordinator. This role involves providing exceptional service, managing reception and supporting office operations. Ideal candidates will have front of house experience and strong communication skills, thriving in a dynamic, professional environment. The position offers a competitive salary and a friendly team culture.

Benefits

Competitive salary and benefits package

Friendly team culture

Central West End location

Opportunity to be part of a prestigious firm

Qualifications

• Previous front of house/reception experience in a corporate environment.
• Exceptionally well-presented, friendly, and approachable.
• Ability to work independently and collaboratively.

Responsibilities

• Greet and welcome all visitors and clients.
• Manage incoming calls and messages.
• Coordinate meeting room bookings and AV setup.
• Take on Fire Warden and First Aider responsibilities.

Skills

Front of house/reception experience

Strong communication skills

Proficient in Microsoft Office

Highly organised

Calm under pressure

Detail-oriented

Job description

Overview

A highly successful and well-established Private Equity firm based in the heart of the West End is looking for a bright, polished, and personable Receptionist / Office & H&S Coordinator to join their welcoming front of house team.

This is an exciting and dynamic role where you'll be the face of the business, providing exceptional service to clients, visitors, and senior stakeholders. You’ll work closely with a second receptionist and the wider admin team to support the day-to-day operations of a fast-paced, professional environment.

Key Responsibilities

• Greet and welcome all visitors, clients, and staff with professionalism and warmth
• Maintain a tidy, organised, and well-presented reception area in line with the company’s image
• Answer and manage incoming calls, transferring or taking messages as appropriate
• Oversee incoming/outgoing post, deliveries, and courier bookings
• Coordinate meeting room bookings, AV setup, and resolve any calendar conflicts
• Liaise with the catering team to arrange refreshments and support on-site board dinners
• Order and manage office stationery, supplies, and binding/printing needs
• Act as main point of contact for building management on repairs and maintenance
• Take on Fire Warden and First Aider responsibilities; lead on Health & Safety matters in the office
• Maintain and update Health & Safety policies, procedures, and equipment
• Manage offsite storage and confidential waste services
• Coordinate with external providers (e.g., florists, cleaners, newspaper suppliers)
• Provide ad hoc admin support to the Head of Internal Operations and across the business

Candidate Requirements

• Previous front of house/reception experience in a corporate or professional environment
• Exceptionally well-presented, friendly, and approachable
• Strong communication skills (verbal and written), with confidence in dealing with senior stakeholders
• Ability to work independently and collaboratively within a team
• Proficient in Microsoft Office, especially Outlook
• Highly organised, proactive, and able to manage shifting priorities
• Calm, solutions-focused, and composed under pressure
• Discreet and trustworthy, with a strong sense of professionalism
• Detail-oriented, with excellent time management skills and follow-through

Perks & Benefits

• Competitive salary and benefits package
• Friendly and inclusive team culture
• Central West End location in beautiful offices
• Opportunity to be part of a highly respected and dynamic PE firm

If you’re an enthusiastic and professional Receptionist looking for your next challenge in a fast-paced, polished environment – we’d love to hear from you!