Receptionist/Office Assistant- Investment Management

Paragon Personnel Ltd; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prestigious investment management firm in London is seeking a Receptionist/Office Administrator to manage daily front of house tasks and provide administrative support. The ideal candidate will have over 3 years of experience, strong organisational skills, and proficiency in MS Office. This position offers benefits such as on-site gym, healthcare, and 25 days of holiday.

Benefits

Gym on-site

Private healthcare

Dental care

25 days holiday

Discretionary bonus

Free drinks

Breakfast included

Qualifications

• 3+ years’ experience working as a receptionist and office administrator.
• Organised with a keen understanding of diary management.
• Ability to build strong relationships and communicate across all levels.

Responsibilities

• Provide a friendly welcome to all guests and ensure meeting rooms are prepared.
• Manage the meeting room booking system and guest organisation.
• Provide day-to-day support across all business functions.

Skills

Reception experience

Administrative support

Diary management

Problem solving

Attention to detail

Tools

MS Office Suite

Job description

A prestigious boutique Investment Management firm is seeking a professional to join their growing team. This role will take ownership of the day-to-day running of the front of house, while also providing administrative support to the wider business as needed and cover to the EA.

This is an excellent opportunity for a bright, proactive individual with strong administrative and reception experience gained within a professional environment.

Company benefits: gym on-site, private healthcare and dental, 25 days holiday, discretionery bonus, free drinks, breakfast (toast/cereal/fruit etc)

Hours: 8am-5pm/9am-6pm (in office)

RESPONSIBILITIES

• Providing a friendly welcome to all investors/guests and ensuring meeting rooms are prepared and guests are made comfortable in the meeting room, providing refreshments as appropriate.
• Managing the meeting room booking system and acting as the main point of contact for guest and meeting room organisation – including AV set up, organisation of lunches, breakfasts etc. to ensure a seamless experience.
• Ensuring the reception area and meeting rooms are kept clean and tidy in preparation for upcoming meetings.
• Managing the switchboard and acting as the main point of contact for all incoming calls.
• Providing day-to-day support across all business functions, including scheduling meetings/calls, diary support, booking restaurants and taxis, travel coordination, preparing expenses, ComplySci attestations, Skillcast training, and ad-hoc project support. Ad-hoc admin tasks such as scanning, printing, filing, preparing/formatting documents, typing up notes etc.
• Booking and coordinating couriers.
• Sorting/distributing all of the Firm’s post.
• Maintaining the coffee machines in the office daily, tracking stock levels of pantry items and stationery etc.
• Supporting the Executive Assistant as required i.e. Firm event support.
• Providing annual leave cover for the Executive Assistant.

KNOWLEDGE, SKILLS AND EXPERIENCE

• 3+ years’ experience working as a receptionist and office administrator.
• Pro-active, efficient and organised with a keen understanding of diary management.
• Great at problem solving with strong attention to detail.
• Ability to build strong relationships and communicate across all levels of the Firm.
• Good knowledge of MS Office Suite. The ability to work independently.
• Reliable and discreet. Well-presented and polite.