Receptionist & Office Administrator

Bell Integration; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

Bell Integration is seeking a receptionist for its London office, acting as the first point of contact for employees and guests. The role entails managing phone inquiries, overseeing office supplies, and assisting with meeting arrangements, contributing to a welcoming and efficient workplace environment.

Benefits

Generous company pension

25 days annual leave plus bank holidays

Healthcare and dental insurance

Life assurance

Cycle to work scheme

Access to Udemy training platform

Modern vibrant workplaces

Qualifications

• Excellent organization skills and able to manage their time effectively.
• Customer service experience with people and phone skills.
• Excellent written and verbal communication skills.

Responsibilities

• Answering the reception phone, directing calls and taking messages.
• Greeting guests from reception and escorting them to the office.
• Looking after the WeWork Workplace system and maintenance of WeWork passes.

Skills

Organization

Customer Service

Communication

Tools

MS Programs

WeWork Booking System

Job description

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Client:

Bell Integration

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

51f3dc0ddcd3

Job Views:

4

Posted:

02.06.2025

Expiry Date:

17.07.2025

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Job Description:

Overview

Bell Integration has been in the business of helping companies establish, maintain and grow their IT services since 1996. Our team of hardworking professionals deliver Bell Integration’s multiple services all over the world, and they do it with unmatched efficiency and enthusiasm.

We continue to grow and have over 550 permanent staff employed at our offices in London, Portsmouth, Wokingham, Glasgow, Krakow, Hyderabad, Singapore and within many of our customers’ sites. Our heritage is in helping businesses to operate their critical technology in a more cost-effective manner, while improving effectiveness in areas such as customer engagement and operational responsiveness.

A front facing role in our Bell office on the 12th floor in WeWork. You’ll be the first point of contact for all office enquiries including meeting and greeting employees, clients, those registered as guests and guiding them to the office/meeting rooms/communal areas. Be in charge of the WeWork passes for Bell employees and control the overall account. Assist with meeting room bookings and generally maintaining a clean and presentable office environment.

This role will also involve answering the reception phone, directing calls across the business and taking messages if needed.

Responsibilities

1. Reception

• Answering the reception phone, directing calls and taking messages.
• Clear communication with the receptionists at our other offices and prompt message relaying.
• Following our internal Bell phone policy.

2. Everyday running of the office

• Keeping it in a presentable working condition and a welcoming face to all employees and guests using the office.
• Greeting guests from reception and escorting them to the office.
• Reporting any internal issues within the office to the WeWork team.
• Ordering stationary and other supplies needed for the office

3. Administration

• Looking after the WeWork Workplace system, maintenance of WeWork passes and monthly check-ins with our WeWork Account Manager.
• Booking meeting rooms when requests come in, organise refreshments/catering when required.
• Collect post from WeWork post room and distribute accordingly, including scanning to recipients if needed.
• First aider/ Fire warden for the office.
• Organisation of the London Bell social events including Christmas party.
• Help with PA/EA’s overflow tasks when needed.
• Light PA duties to HR Director as and when required.
• Keep First aid box up to date as well as new starter kits.
• Coordinate and work efficiently with Office managers at Saxon House & Bay (Covering lunches and Holidays)
• Sending out internal comms to London office passholders when required.

Qualifications

• Excellent organization skills and able to manage their time effectively
• Able to work under pressure in a fast paced environment
• Excellent written and verbal communication skills
• A friendly and welcoming nature
• Customer service experience with people and phone skills
• PC skills to include but not limited to MS programs and the WeWork booking system
• A passion for your work and a drive to do well
• Ability to work independently and use initive
• Punctual, decreet and trustworthy
• Ability to pass Bell’s security vetting and those required for clients’ needs

What we care about:

At Bell, we believe that we are stronger together, and promote an open, collaborative culture where everyone is encouraged to be involved in the shaping of our business.

We seek to employ a workforce representative of the markets that we serve and work hard to ensure that all of our staff have the opportunity to thrive within a friendly and inclusive environment.

Why join bell:

• We prioritise internal development opportunities and offer access to our Udemy training platform with over 5000 training courses
• A generous company pension
• 25 days annual leave entitlement plus bank holidays and the option to purchase 5 extra days!
• Healthcare and dental insurance
• Life assurance
• Cycle to work scheme
• A diverse and inclusive work culture
• Modern vibrant workplaces
• Exclusive discounts with major retailers, discount gym memberships and access to our wellnesscentre

Protecting your privacy and the security of your data is a longstanding top priority for Bell Integration. Please consult our Privacy Notice (to know more about how we collect, use and transfer the personal data of our candidates

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Overview

Bell Integration has been in the business of helping companies establish, maintain and grow their IT services since 1996. Our team of hardworking professionals deliver Bell Integration’s multiple services all over the world, and they do it with unmatched efficiency and enthusiasm.

We continue to grow and have over 550 permanent staff employed at our offices in London, Portsmouth, Wokingham, Glasgow, Krakow, Hyderabad, Singapore and within many of our customers’ sites. Our heritage is in helping businesses to operate their critical technology in a more cost-effective manner, while improving effectiveness in areas such as customer engagement and operational responsiveness.

A front facing role in our Bell office on the 12th floor in WeWork. You’ll be the first point of contact for all office enquiries including meeting and greeting employees, clients, those registered as guests and guiding them to the office/meeting rooms/communal areas. Be in charge of the WeWork passes for Bell employees and control the overall account. Assist with meeting room bookings and generally maintaining a clean and presentable office environment.

This role will also involve answering the reception phone, directing calls across the business and taking messages if needed.

Responsibilities

1. Reception

Answering the reception phone, directing calls and taking messages.

Clear communication with the receptionists at our other offices and prompt message relaying.

Following our internal Bell phone policy.

2. Everyday running of the office

Keeping it in a presentable working condition and a welcoming face to all employees and guests using the office.

Greeting guests from reception and escorting them to the office.

Reporting any internal issues within the office to the WeWork team.

Ordering stationary and other supplies needed for the office

3. Administration

Looking after the WeWork Workplace system, maintenance of WeWork passes and monthly check-ins with our WeWork Account Manager.

Booking meeting rooms when requests come in, organise refreshments/catering when required.

Answering queries on room avaiabilties.

Collect post from WeWork post room and distribute accordingly, including scanning to recipients if needed.

First aider/ Fire warden for the office.

Organisation of the London Bell social events including Christmas party.

Help with PA/EA’s overflow tasks when needed.

Light PA duties to HR Director as and when required.

Keep First aid box up to date as well as new starter kits.

Coordinate and work efficiently with Office managers at Saxon House & Bay (Covering lunches and Holidays)

Sending out internal comms to London office passholders when required.

Qualifications

Excellent organization skills and able to manage their time effectively

Able to work under pressure in a fast paced environment

Excellent written and verbal communication skills

A friendly and welcoming nature

Customer service experience with people and phone skills

PC skills to include but not limited to MS programs and the WeWork booking system

A passion for your work and a drive to do well

Ability to work independently and use initive

Punctual, decreet and trustworthy

Ability to pass Bell’s security vetting and those required for clients’ needs

What we care about:

At Bell, we believe that we are stronger together, and promote an open, collaborative culture where everyone is encouraged to be involved in the shaping of our business.

We value diversity!

We seek to employ a workforce representative of the markets that we serve and work hard to ensure that all of our staff have the opportunity to thrive within a friendly and inclusive environment.

Why join Bell:

Why join bell:

We prioritise internal development opportunities and offer access to our Udemy training platform with over 5000 training courses

Competitive Salary

Flexible remote working

A generous company pension

25 days annual leave entitlement plus bank holidays and the option to purchase 5 extra days!

Healthcare and dental insurance

Life assurance

Cycle to work scheme

A diverse and inclusive work culture

Modern vibrant workplaces

Exclusive discounts with major retailers, discount gym memberships and access to our wellnesscentre

Protecting your privacy and the security of your data is a longstanding top priority for Bell Integration. Please consult our Privacy Notice (to know more about how we collect, use and transfer the personal data of our candidates

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed