Receptionist / HR Assistant

TipTopJob; London; On-site; GBP 24,000 - 35,000; Full time

Job summary

A leading Managed Service Provider in the heart of London is seeking a Receptionist / HR Assistant. In this full-time role, you will ensure smooth office operations while developing your HR skills. Ideal candidates will have excellent communication and organizational abilities, as well as experience in office management and HR support. The position is office-based, located in Moorgate.

Qualifications

• Experience in HR support and office management is required.
• Positive, friendly demeanor with a professional approach.
• Keen interest in office management and HR.

Responsibilities

• Answering incoming calls and greeting visitors.
• Managing diaries and assisting with recruitment processes.
• Supporting health and safety initiatives and office management.

Skills

Communication Skills

Organisational Skills

Customer Service

Health and Safety Knowledge

Time Management

Discretion and Confidentiality

Education

CIPD Level 3 Certificate/Diploma in HR Management

Job description

Job Title: Receptionist / HR Assistant

Location: Moorgate, City of London (Office Based)

Salary: Competitive

Job Type: Full Time, Permanent

Dataquest Group is a leading Managed Service Provider, including IT, Cloud, Managed Print, Telecoms Solutions and Unified Coms. Based in the heart of City of London, In the middle of multiple transportation hubs, such as Moorgate, Liverpool Street, Old Street, Bank, Barbican stations.

Our modern office is open plan with friendly, social culture that exudes a good working environment.

We believe in creating environment in which people can thrive; we encourage everyone maintain a health work/life balance. We look for ambitious, driven and hardworking people to join our team.

About The Role

Our Receptionist / HR Assistant ensures a smooth running of our office whilst having a development plan in place to develop and gain experience in HR, its processes and procedures.

Please note that this is an office:based role in Moorgate London and therefore candidates must live within a commutable distance to be considered for this role.

Day To Day Responsibilities Include

Answering incoming calls, directing information emails to the correct department;

Greeting visitors;

Diary management for meeting rooms, proactively addressing schedule clashes and suggesting alternatives;

Provide general administrative support to HR Director such as maintenance of HR systems, maintaining legal information, communicating changes;

Assist with Recruitment and Selection process (advertising vacancies, shortlisting candidates, arranging interviews and giving feedback);

Communicate new starter and leaver information via monthly people updates;

Active involvement in HR Projects;

Dealing with internal and External Post, arranging couriers as required;

Taking ownership of the relationships with our facilities/ OM suppliers : continually monitor performance against agreed SLAs/ expected standards, proactively follow up with our account contacts if issues are identified and work to resolve;

Health and Safety : support the Service and Operations Director and HR Manager with Health and Safety at Dataquest;

Lead with Health and Safety testing e.g. PAT testing, arranging fire drills, emergency lights tests, and arranging annual fire extinguisher service;

Review and streamline current processes and procedures;

Support with the creation of presentations reports as required;

Take ownership of any office management/ facilities problems, recommending suitable solutions;

Organise office events such as Charity/Healthy living/ fun at work;

Support directors with any admin tasks required.

About You

This role is for someone who has a keen interest in office management and HR, someone who is well presented, positive, friendly, full of ideas whilst also having polished and professional approach.

You'll Have

Excellent communication skills, both written and verbal, and the ability to communicate with people at all levels

Great organisational and administrative skills

Outstanding customer:service in person and via telephone

Health and Safety knowledge and understanding would be desirable

Prioritising and time:management skills

Ability to work in a fast:paced, high:volume environment

Ability to always maintain discretion and confidentiality

Previous HR support and office management experience

CIPD Level 3 certificate/diploma in HR Management or equivalent.

If this role sounds like a fit for you, please click the APPLY button to send your CV and Cover Letter for this role.

Candidates with experience of: Receptionist, HR Administrator, HR Admin, Administrator, Admin, Support, Assistant, Client Services, Client Support, Human Resources Administrator, Human Resources Administrator, Office Administrator, Office Admin, Office Assistant, Office Associate, Office Support, General Admin, Team Administrator, Experienced Admin, Experienced Administrator, Team Admin may also be considered for this