Receptionist - Gynaecology Outpatients

Norfolk and Norwich University Hospitals NHS Foundation Trust; Norwich; On-site; GBP 20,000 - 25,000; Part time

Job summary

A leading NHS Trust in the UK is seeking a reliable Receptionist to join the Gynaecology department. The successful candidate will be the first point of contact for patients, manage appointments, and ensure patient safety in the waiting area. We're looking for someone who is friendly, organized, and has excellent communication skills. This position offers a 30-hour flexible contract and a variety of NHS benefits, including training support and discounted gym memberships.

Benefits

Flexible working hours

Fast Track Staff Physiotherapy Service

Discounted gym memberships

Excellent pension scheme

Qualifications

• Friendly and welcoming disposition to interact with patients and staff.
• Ability to manage multiple tasks and prioritize effectively.
• Experience in a customer service or healthcare role is preferred.

Responsibilities

• Act as the first point of contact for patients and families.
• Manage appointment systems and deal with inquiries promptly.
• Ensure patient safety in the waiting area and coordinate clinics.

Skills

Communication skills

Organizational skills

Teamwork

Job description

A Vacancy at Norfolk and Norwich University Hospitals NHS Foundation Trust.


The Gynaecology department has an exciting opportunity to join our diverse and friendly admin and clerical team as a receptionist within our outpatient department. We are looking for an enthusiastic, welcoming candidate who can communicate well with patients, their relatives and a wide range of mutli-professional staff, internal and external to the trust. We require a friendly and organised member of staff to join our already established team providing excellence and demonstrating PRIDE values

This is a 30hour contract which will require some flexibility in a working pattern to ensure the service is covered between 8am and 6pm Monday to Friday.

As post holder you will:
• Be a member of a large dynamic admin team and will provide an essential first point of contact between the hospital, patients and their relatives, and diverse staff groups including clinicians, nurses and administrative teams.
• Deal efficiently and effectively with direct and indirect patient contact.
• Be able to work well autonomously and as part of a team.
• Have the ability to manage multiple conflicting demands and prioritise tasks.
• Demonstrate and maintain knowledge of Trust and National policies.

Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!

The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.

We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity

We can offer you the full range of NHS benefits/discounts and in addition:
• Flexible working hours
• Fast Track Staff Physiotherapy Service
• Multi Faith prayer room
• Discounted gym memberships
• Excellent pension scheme and annual leave entitlement
• Wagestream - access up to 40% of your pay as you earn it
• Free Park & Ride service direct to NNUH site
• Free 24-hours confidential counselling support
• On-site Nursery
• On-site cafes offering staff discounts
• Support in career development
• Flexible staff bank
• Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
• To provide a support service to the technical, secretarial, medical and nursing staff of the Department
• To carry out receptionist duties, including prioritising and arranging appointments and maintaining the various appointment systems, identifying test requests and investigations, and co-ordinating the various clinics within the department
• To deal with patients and external and internal staff enquiries in person or via the telephone, in a courteous and confidential manner and provide assistance as required
• To ensure patients safety and well-being in the waiting area prior to them being called for their appointment and alerting appropriate staff to any cause for concern
• To keep a log of telephone requests for investigations in line with department policy, prioritising these and ensuring messages are conveyed to the appropriate technical staff
• To ensure appointment lists are maintained and prepared in readiness for clinical work
• To obtain and prepare notes in readiness for clinics, investigations or at the request of staff within the department
• To maintain a record of the transfer of notes to and from the department
• To understand the 18 Week Pathway, input the correct RTT codes and validate the patient pathway where appropriate
• To liaise with Secretaries and other departments within the Trust as necessary to ensure case notes, x-rays and referrals are available for every patient attending an

Please refer to the Job Description for the full specification of responsibilities and requirements for this post.

Please note that this advertised position, which is part of occupation code 4216 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.


This advert closes on Friday 11 Jul 2025