Receptionist/Clerical Officer - Sandyford Sexual Health

NHS National Services Scotland; Glasgow; On-site; GBP 20,000 - 25,000; Part time

Job summary

A prominent healthcare provider in Scotland is looking for an Administrative Support Officer to provide essential secretarial services to their multi-disciplinary team. The role requires flexibility to work across various sites, effective communication skills, and the ability to prioritize workloads. Interested candidates should be prepared for reception duties and data management in a busy healthcare setting, with a focus on supporting both clinical and non-clinical functions.

Qualifications

• The post holder must provide reception duties and handle enquiries.
• Expected to manage clinical and non-clinical data input.
• Must possess good communication skills.

Responsibilities

• Provide administrative and secretarial support to the multi-disciplinary team.
• Work across multiple sites as required.
• Handle telephony enquiries and manage records.

Skills

Excellent verbal and written communication skills

Ability to prioritize workloads

Data input accuracy

Team player

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

There are 5roles available; threefull-time (37hours per week), and two part-time (30 and 32.94 hours per week).

Allwith a shift pattern ofMonday – Friday, with 12 hour shift cover (8am-8pm).

Please note the salary is Pro Rata for part time hours.

The post holder will complete training and induction at our Sandyford Central base. The post forms part of the business support team and provides administrative and secretarial service to the multi-disciplinary team as required. The post holder is expected to work across more than one site. Within Sexual Health Services you will provide an admin and secretarial service to the multi-disciplinary team. The post involves reception duties, dealing with enquiries through our Telephony system, data input, record management, reception and mail duties. With a flexible approach, you should possess excellent verbal and written communication skills, be able to prioritise workloads, accurately input clinical and non-clinical data and be an effective team player. The post-holder will also support the generic functions and duties administered within the wider administration and business support section as required over the city.

Contact details for informal contact: Andrea Dick,0141 211 8615,[e-mail]

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.

Failure to comply with this requirement may result in your application being withdrawn from the application process.

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