Receptionist / Care Navigator

NHS; Newport; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare practice in Newport is looking for a Receptionist to act as the first point of contact for patients. The role involves managing enquiries, appointments, and patient records in a busy environment. Candidates should have experience in customer service and be calm under pressure. The position offers flexible working and opportunities for professional development.

Benefits

Flexible working

Supportive working environment

Opportunities for professional development

Qualifications

• Experience in customer service and administration.
• A good general standard of education including Maths and English GCSEs.
• Ability to remain calm in a challenging environment.

Responsibilities

• Ensure an effective reception service is provided.
• Deal with general enquiries and appointments.
• Handle patient information and confidentiality with care.

Skills

Customer service

Administration

Communication

Calm under pressure

Education

GCSE in English & Maths

NVQ level 2 in customer service

Medical receptionist diploma

Tools

EDCL/RSA Typing qualification

ECDL/CLAIT or similar IT qualification

Job description

We are looking to recruit a Receptionist to join our expanding practice. This key postition within the practice will act as a first point of contact, both face to face and on the telephone. General practice is a challenging environment that requires a calm and caring approach with the ability to work under pressure. We offer flexible working, supportive and a collaborative working environment with opportunities to progress.Flexibility to work at both Linden Hall Surgery and our branch surgery in Muxton is essential, also the ability to assist with holiday and sickness if and when required.

Main duties of the job

You must have experience in customer service and administration with a good general standard of education including Maths and English GCSEs or equivalent. Most important is the ability to remain calm in an extremely busy and sometimes challenging environment along with the sensitivity to deal with our patients and remain efficient at all times. Previous experience in general practice would be advantageous but training will be given.

About us

We are a thriving surgery in a semi rural town of Newport in the beautiful Shropshire countryside with an easy commute to Shrewsbury, Telford, Wolverhampton and Birmingham. Linden Hall has branch Surgeries at Muxton and Harper Adam University in Edgmond. We pride ourselves to be a family practice as in the traditional sense, we know our patients and families and put a emphasis on patient centred care. We are members of Newport & Central Primary Care Network

Job responsibilities

Job Responsibilities:Ensure an effective and efficient reception service is provided to patients and any other visitors to the PracticeDeal with all general enquiries, explain procedures and make new and follow-up appointments.Using your own judgment and communication skills ensure that patients with no prior appointment but who need urgent consultation are seen in a logical and non-disruptive manner.Explain Practice arrangements and formal requirements to new patients and those seeking temporary cover and ensure procedures are completed.Receive and make telephone calls as required. Divert calls and take messages, ensuring accuracy of detail and prompt appropriate delivery. Action repeat prescription requests and ensure that they are ready for collection by the patient within 48 hours, either on the computer or manually.Advise patients of relevant charges for private (non General Medical Services) services, accept payment and issue receipts for same.Enter patient information on to the computer as required.Patient notes and correspondence:oRetrieve and re-file records as required, ensuring strict alphabetical order is adhered tooEnsure correspondence, reports, results etc are scanned promptly and in the correct records, ensuring that all recent correspondence is available when patients are seen.oEnsure records are kept in good repair with all necessary information on the outside cover clearly visible.Premises:oOpen up premises at the start of the day when first to arrive, de-activate alarm and make all necessary preparations to receive patients. Ensure that all new patients are registered onto the computer system promptly and accuratelySupport the Practice in developing approved business changes that include process improvements and bassist in embedding these into daily operations/contribute to increasing clinical effectiveness.Undertake any other additional duties appropriate to the post as requested by the Partners or the Practice Manager.Confidentiality:In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriatelyIn the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, Practice staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidentialInformation relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive dataHealth & Safety:The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Practice Health & Safety Policy, to include:Using personal security systems within the workplace according to Practice guidelinesIdentifying the risks involved in work activities and undertaking such activities in a way that manages those risksMaking effective use of training to update knowledge and skillsUsing appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazardsReporting potential risks identifiedEquality and Diversity:The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislationRespecting the privacy, dignity, needs and beliefs of patients, carers and colleaguesBehaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.Personal/Professional Development:The post-holder will participate in any training programme implemented by the Practice as part of this employment, such training to include:Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional developmentTaking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar workQuality:The post-holder will strive to maintain quality within the Practice, and will:Alert other team members to issues of quality and riskAssess own performance and take accountability for own actions, either directly or under supervisionContribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performanceWork effectively with individuals in other agencies to meet patients needsEffectively manage own time, workload and resourcesCommunication:The post-holder should recognize the importance of effective communication within the team and will strive to:Communicate effectively with other team membersCommunicate effectively with patients and carersRecognize peoples needs for alternative methods of communication and respond accordinglyContribution to the Implementation of Services:The post-holder will:Apply Practice policies, standards and guidanceDiscuss with other members of the team how the policies, standards and guidelines will affect own workParticipate in audit where appropriate

Person Specification

Qualifications

• Educated to GCSE level (or equivalent) including Grade C in English & Maths
• EDCL/RSA Typing qualification with the ability to touch type
• ECDL/CLAIT or other IT qualification.
• NVQ level 2 in customer service.
• Medical receptionist diploma.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.