Receptionist - Back Office Clerk

Integrated Care System; Salford; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare provider in Greater Manchester is seeking a Receptionist - Back Office Clerk to support outpatient services. The role involves greeting patients, managing appointment bookings, and providing clinic administration. Ideal candidates should have GCSE-level education, customer service experience, and proficiency in Microsoft Office. This position offers opportunities to make a difference in local communities with a focus on wellbeing and work-life balance.

Benefits

Competitive benefits package

Flexible working opportunities

Wellbeing programme

Qualifications

• Experience of working in a Reception or administrative role preferably in a health care environment.
• Previous experience of data entry/input.
• Understanding of confidentiality, data Protection, and Caldicott Principles.

Responsibilities

• Providing clinic administration and reception support to patients attending Outpatient Clinics.
• Receiving and greeting patients while recording attendance and clinical outcome.
• Providing an appointment booking service.

Skills

Communication

Attention to detail

Microsoft Office

Customer service

Education

Education to GCSE level or equivalent

Computer skill qualification (ECDL, CLAIT)

NVQ or equivalent experience in Customer Service or Administration

Tools

Patient Administration System

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Go back Northern Care Alliance NHS Foundation Trust

Receptionist - Back Office Clerk

The closing date is 22 August 2025

An exciting opportunity has arisen for Receptionists / Back Office Clerks within Patient Access and Administration. With demand on our services at an all-time high, the role our department provides has never been more critical.

We will give you:

• The chance to make a difference to people in our local communities;
• Support of a wider team or peers and colleagues;
• Dedicated wellbeing programme.

Main duties of the job

The Outpatient Clinic Admin Clerk/Receptionist will be responsible for providing clinic administration and reception support to patients attending Outpatient Clinics. This will include receiving and greeting patients into clinic areas whilst recording the patient's attendance and clinical outcome on Patient Centre.

The Outpatient Clinic Admin Clerk/Receptionist will also be responsible for providing an appointment booking service to enable patients to book future appointments when leaving the department, this role may develop into the booking of future appointments into other clinical disciplines (i.e. diagnostic). This may also involve some telephone booking of appointments and the scheduling of forthcoming appointments, from other sources of patient enquires, whilst providing a confidential, efficient patient-friendly service.

About us

The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.

As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we're always looking for people who demonstrate our three core values - care, appreciate and inspire - to join our team.

In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.

Job responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading.

You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk

Person Specification

Qualifications

• Education to GCSE level or equivalent including Mathematics and English
• Computer skill qualification such as ECDL, CLAIT or equivalent experience
• Customer Service or Administration such as an NVQ, or equivalent experience.

Knowledge and Experience

• Experience of working in a Reception or administrative role preferably in a health care environment with patient contact.
• Previous experience of data entry/input
• Knowledge of a hospital-based Patient Administration System

Skills and Abilities

• Able to recognise and resolve routine issues referring to a Supervisor or Team Leader, where appropriate.
• Understanding of confidentiality, data Protection and Caldicott Principles
• Able to communicate in both verbal and written format.
• Working knowledge of Microsoft Office i.e. Outlook, Word, Excel and Teams.
• Organised and methodical, with an attention to detail.
• Experience of working in a cross team function, covering multiple areas with differing ways of working
• Experience of training and supporting peers

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Northern Care Alliance NHS Foundation Trust