Receptionist / Administrator

Xplus London Limited; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a highly organized Office Administrator to join their dynamic team. This role is pivotal in ensuring the smooth operation of the office, providing essential administrative support. The successful candidate will manage client interactions, organize meetings, and streamline processes to enhance the overall client experience. If you are a self-motivated individual with excellent communication and organizational skills, this is an exciting opportunity to contribute to a thriving environment where your efforts are valued and recognized.

Benefits

Free parking

On-site parking

Qualifications

• 1 year of administrative experience preferred.
• Strong organizational and communication skills are essential.

Responsibilities

• Act as the first point of contact for clients and manage correspondence.
• Organize meetings, appointments, and travel arrangements.
• Continuously improve processes to enhance client experience.

Skills

Organizational skills

Communication skills

Numeric skills

Microsoft Office Suite

Problem-solving

Self-motivation

Professionalism

Education

GCSE or equivalent

Job description

Office Administrator

We are seeking a highly organised and detail-oriented Administrator to join our team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks related to organisation and communication.

Perfect Candidate

• Hard working and a willingness to learn
• Great communication skills
• Numeric skills
• Competent in Microsoft office suite
• Organizational and management skills
• Problem solving and task finding
• Commitment and self motivational skills
• Professionalism
• Honest, trustworthy and committed

We are looking for a self-motivated individual.

Duties And Responsibilities As Follows

• Acting as a first point of contact for clients: dealing with correspondence, phone calls, incoming enquiries and managing service level standard.
• Managing diaries and organising meetings and appointments.
• Booking and arranging travel for client meetings.
• Organising events and conferences.
• Reminding the advisors of important tasks and deadlines.
• Typing, compiling, and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Continuously improving processes to enhance client experience.
• Implementing and maintaining procedures/administrative systems.
• Collating and filing expenses.
• Conducting research on behalf of the advisors.
• Producing personalised up to date wealth accounts.
• Preparing meeting packs.
• Actioning meeting notes and keeping client files up to date.
• Keeping high level of documentation standard on each case.
• Holding regular review meetings with the advisor.

Job Types: Full-time, Permanent

Benefits: Free parking, On-site parking

Schedule: Monday to Friday

Education: GCSE or equivalent (preferred)

Experience: Administrative experience: 1 year (preferred)

Language: English (preferred)

Work Location: In person